How to manage family files I. Classification
1. Classification by content (name): above? The contents of family documents? 1 1 categories are listed. You can also set categories according to some small categories of 1 1, such as letters, photos, certificates of honor, shopping invoices, photographs, manuscripts, calligraphy, paintings, paper-cutting and newspaper clippings. These categories can be flexibly set according to the specific content, form and carrier of family files.
2. Classification by family members: that is, the categories are set according to the members involved (targeted) in the contents of family files or the members who constitute family file materials. Such as father files, mother files and children files. This method is suitable for family files with obvious personal characteristics or affiliation, such as diaries, certificates, diplomas, salary slips, photos, articles, medical records, letters, etc.
Tips: Generally, the above two methods are not used separately, but combined, namely:
(1) Classify by content (name) and then by family members. Such as honorary certificates, letters, photos and other family files. , you can first set up a first-class category according to the honorary certificate, and then set up a second-class category according to the family members, that is, separate the honorary certificates of each family member and concentrate them together.
(2) Classification by family members first, and then by content (name). Like the classification of children's files, a children's file? It's a first-class category, and then you can set a second-class category according to the growth record, physical examination form, photos, honorary certificates, homework, transcripts, graduation certificates and other specific contents. Or set a second category according to resume, honor, certificate, audio-visual category, learning category, health category, etc.
Second, sorting
In order of formation time or important procedure.
Third, material arrangement.
1. For small or damaged paper materials, they need to be pasted or mounted to facilitate storage and avoid misplacing. Such as shopping invoices, salary slips, travel tickets and so on.
2. Don't use paste when pasting, but use glue or double-sided tape to avoid moth and mildew.
3. Arrangement of family photo files:
Family photo files can be sorted with the original family photo album and numbered in sequence, but it is best to classify photos according to their contents. The photos in the album should be numbered and marked with text descriptions, that is, shooting time, place, people, content, etc. You can write it on the back of the photo with a carbon pen or pencil, or write it on a small card and insert it with the photo. Generally, negatives are kept in the negative book, and each negative has a number and a cross-reference number corresponding to the photo. You can also put the film in the film bag, number it, stick it on the back of the photo and put it together for easy search and utilization.
Fourth, prepare the serial number.
1, and every 1 book (piece, book, sheet and set) of family files is numbered by serial number (Arabic numerals);
2. Documents belonging to the same category are numbered consecutively;
3. The serial number is located on the front page of each file (piece, book, sheet, book and set), and can be written directly with a pen. If it is inconvenient to write directly, you can write it on a pad and stick it firmly.
How to manage family files 1 Family history: genealogy, family history, autobiography, memoirs, etc.
Second, personal resume category: including political historical materials, resumes, ideological summaries, work summaries, diaries and assessment forms of family members; Party and group application; Promotion, appointment and removal, employment and resume; All kinds of test transcripts, admission notices, registration forms, agreements, etc. ;
3. Academic research: including all kinds of academic papers, monographs, articles and works published in family newspapers;
4. Certificates: including birth certificate, one-child certificate, student ID card, graduation certificate, degree certificate, work permit, marriage certificate, retirement certificate, household registration book, passport for going abroad, membership card, party group certificate, letter of appointment, professional title qualification certificate, award-winning certificate, etc.
Verb (abbreviation of verb) real estate category: including real estate license, land certificate and family income and expenditure records; Passbooks, securities, property notarization, insurance vouchers, creditor's rights and debts vouchers, various contracts, contracts, agreements, lists of valuables, shopping vouchers, invoices, etc. ;
6. Description category: including product certificate, description, warranty sheet, maintenance sheet, maintenance address, contact number, etc. All kinds of important household equipment;
7. Health care: including medical records, diagnosis books, laboratory sheets, physical examination forms, blood group reports, hospitalization records, epidemic prevention records, hospital prescriptions, family prescriptions, dietary taboos, cooking techniques, nutrition knowledge, etc. All family members;
Friendship: including all kinds of address books, commemorative books, directories, guest books, important letters, greeting cards, etc. ;
9. Tourism category: including scenic spot tickets, tour guide maps, tour route maps, hotel introductions, boarding return tickets, and tour diaries.
X. Collections: including all kinds of calligraphy and painting works, inscriptions by celebrities and friends, stamps, souvenir covers and other philatelic products, all kinds of artworks, commemorative coins, books, newspapers and periodicals;
1 1. Photos and audio-visual files: including photos, audio recordings, videos and CDs. Family members in different periods and with special significance;
12. Others: materials that cannot be classified in the above 1 1 category.