It must be pointed out that PPT is only an auxiliary tool, the lecturer is always the protagonist of the training, and PPT is just the icing on the cake, making the content more vivid. If PPT becomes the protagonist and usurps the role of the host, then the trainer becomes the slave of PPT and the trainer loses its value.
In order to help friends who often make PPT at work to use PowerPoint better, according to personal experience in making and using PPT for many years, the principles of correctly using PowerPoint and making PPT are summarized as follows for your reference:
Principle 1: Don't use too many slides.
The audience's attention should be focused on the speaker, not on PPT. Too many slides will only distract the audience. 60 minutes of training, 20~30 tablets is enough.
Principle 2: Don't put too much content on a film.
Only the main points are written on the slide, and the details should be developed by the speaker, so as to effectively grasp the attention of the audience. If all the content is written on the film, the audience's attention will only be on the film, and the speaker will be forced to follow the film.
Observe the six rules of experience: a film should not exceed 6 lines, and each line should not exceed 6 phrases (about 6~ 10 Chinese characters).
Principle 3: 3: The format of 3:PPT template should be coordinated with the content of the speech.
Generally, choose a template that can highlight the content of the film, and don't choose a template with complex patterns, messy colors and no contrast between the background color and the text color. Such a template makes the audience's vision easily tired and affects the effect.
Rule 4: Try to use a larger font.
Make sure that the audience in the last row of the classroom can also see the film clearly. In principle, the title font size is not less than 32, and the text font size is not less than 24.
Principle 5: Don't use more than three fonts in a set of films.
Whether in Chinese or English, the whole set of PPT uses a set of fonts and is always implemented. For example, once the title is Microsoft Black, the content is Chinese Black and the English is Arial, this font scheme is used from beginning to end.
Principle 6: Use sans-serif fonts.
Lace-free fonts refer to fonts with smooth corners, and lace fonts refer to fonts with decorative patterns at the corners. Fonts without lace are clearly displayed on the projection screen, and fonts with lace are beautiful, but not very beautiful. Therefore, fonts without lace are suitable for slides, and fonts with lace are suitable for printing documents.
Typical sans-serif fonts are: Microsoft elegant black in Chinese, fine black in Chinese, Arial in English and Microsoft San Serif. Typical fonts with lace are: Song Ti in Chinese, Xin Wei in Chinese, Times New Roman and Courier in English, etc.
Principle 7: Use charts whenever possible.
As the saying goes, a picture is worth a thousand words. A lot of words on the slide are tiring and boring, but the pictures are impressive. For example, a shocking photo of a car accident is far more shocking than a whole article about the importance of obeying traffic rules.
In principle, you don't need words if you can use numbers, and you don't need numbers and words if you can use pictures.
Principle 8: Observe the three-color principle.
Watching PPT for a long time will make the eyes of the audience tired, so we should avoid PPT being too bright and bright. Don't use more than three colors in a PPT. For example, the title uses one color and the content uses two other colors.
On the dark template, use light font; Use a dark font on a light background.
Principle 9: Don't read according to PPT.
Watching the PPT of the script will bore the audience because they can understand it. A good practice is that PPT shows the main points and the speaker explains them, so that the audience's attention can be attracted to the speaker. PPT can remind the lecturer what to say, but don't rely entirely on PPT. The focus of a speech should be the speaker, not the slides.
Principle 10: Don't send PPT (electronic version or printed version) to students in advance.
In order to stimulate the curiosity and mystery of the audience, never send PPT to the audience in advance. Once the audience watches your PPT in advance, their interest will be greatly reduced, and the effect of class will be greatly reduced.
Just like cross talk, send what you want to say to the audience in advance, so that all the baggage, jokes, stories and humor can be seen by the audience in advance, and the entertainment effect will be lost when performing live! Will be doomed to be a failed performance!
Some corporate customers don't understand this truth. They always like to ask the lecturer for PPT in advance, and then print it into handouts in advance and send it to students. In this way, the lecturer is still talking about the first page, and the students have already seen 10. What can this course do?
Therefore, I always politely refuse the request of corporate customers or training institutions for training PPT in advance, but promise to provide students with a PDF sharing version after class (delete some confidential or intellectual property-related content). If the customer really insists on your training PPT, my practice is to provide PPT, only providing the title and blank content, so that students can fill in the content when listening to the class.