According to the provisions of the Law of People's Republic of China (PRC) on the Prevention and Control of Occupational Diseases, combined with the actual situation of the company, all units of the company establish employee occupational health files and personal occupational health monitoring files, which are kept by special personnel. In order to unify and standardize the archives management, this system is formulated.
I. Occupational health records include:
1. 1 occupational health record card of enterprises and institutions;
1.2 schematic diagram of the distribution of occupational hazard factors in each unit of the factory and the distribution of key occupational hazard factors in each unit of the factory;
1.3 process flow chart of each unit in the plant area (arrow);
1.4 List of personnel exposed to occupational hazards in each unit;
1.5 Registration card of operators exposed to occupational hazards in each unit;
1.6 record card of occupational hazards and occupational poisoning;
1.7 Summary data of detection results of occupational hazard factors;
1.8 occupational hazard classification management table;
1.9 occupational poisoning accident report and handling record;
1. 10 list of occupational disease prevention laws, regulations, norms, standards, documents, supervisory documents and related texts;
1. 1 1 occupational health management policies, plans, objectives, schemes, procedures, instructions and management systems;
1. 12 professional (part-time) occupational health management institutions, functions and personnel division;
1. 13 occupational hazard management files of construction projects;
1. 14 technical archives of occupational disease prevention measures;
1. 15 archives of occupational disease protection facilities and protective articles;
1. 16 summary data of occupational health training and education;
1. 17 occupational accident emergency rescue plan and drill related data.
Second, the employee's personal health records include:
2. 1 Employee's occupational history, past history and occupational hazard exposure history;
2.2 Monitoring results of occupational hazard factors in the workplace;
2.3 Occupational health examination results, occupational contraindications and treatment list;
2.4 Personal health information of employees such as occupational disease diagnosis and occupational disease case registration form;
2.5 power of attorney or contract for occupational health monitoring;
2.6 List of posts and personnel for occupational health examination;
2.7 Summary data of treatment and placement of occupational disease patients.
Three, "two files" data according to the requirements of file management to establish a directory, unified numbering, special volume registration; Timely filing in three periods: permanent, long-term and short-term.
Four, "two files" data should be legible, clear charts, accurate and reliable text, and manage the "two files".
5. Adjust and supplement the "two files" at any time and on a regular basis according to the personnel changes of the company, and make system adjustment for each table card once a year before 10.
Six, all kinds of archives in the "two files" are reviewed once every three years as required; Daily occupational health work must record the test results, health examination results and occupational disease management at any time for analysis.
7. When employees resign and leave the unit, they have the right to ask for personal health records and provide them truthfully and free of charge in the files, and sign the personal copies provided.
Eight, the occupational disease diagnosis and identification units need to provide information about the "two files", the archives department should provide it truthfully.
Nine, the Department of Safety shall conduct quality inspection on the occupational health files handed over by various departments. The archived files shall be filled in the transfer directory, signed by both parties, numbered and registered in time, and kept in the cabinet.
X. Archivists should register the receipt, removal, destruction, management, borrowing and utilization of archives, and they must go through the handover procedures when handing them over.
Eleven, occupational health filing cabinets should be solid and safe, do a good job of anti-theft, fire prevention, insect prevention, rat prevention, high temperature prevention, moisture-proof, ventilation and other work, and emergency measures. Occupational health filing cabinets should be managed by designated personnel, checked and counted regularly, and repaired and copied in time when the files are found to be damaged or deteriorated.
Twelve, the use of occupational health records personnel should take good care of the files, occupational health records storage room is strictly prohibited smoking, it is strictly prohibited to open the occupational health records, alter, deface, lend and reprint.
Thirteen. The right to interpret this system belongs to the security department of the company. Evaluate and revise its compliance every year.
Fourteen, this system shall come into force as of the date of promulgation. Other regulations on the management of occupational archives shall be implemented in accordance with the current national laws, regulations and standards and the company's occupational health management system.
Attachment: Sample Directory of Occupational Health Management Accounting
I. Occupational Health Management Account
1, one of the application documents for accounting occupational hazards.
2. Second account of occupational health management system documents
3. The third occupational disease prevention and control implementation file
4, the fourth volume of occupational health education files
5, accounting five occupational health monitoring files
6. Employee health monitoring files in account 6