No matter what industry the enterprise or unit organizing the meeting, simply stand in the position of the organizer and the perspective of the problem, will face a variety of problems. Here I tell you about the program of meeting preparation, welcome to refer to.
Preparation for the meeting program model 1First, the meeting time: July 15, 20XX 10:00-11:00
Second, the meeting place: the second floor office
Third, the participants: Manager Zhang, Manager Wang, Zhu Xie, Duan Yuhong, Zhang Shuai, Li
琴, Qiu Weiheng, Liu Zhendi, Tan Ling.
Fourth, the meeting host: Manager Zhang, Manager Wang
V. Preparation before the meeting:
1, according to the leadership of the meeting requirements, to determine the meeting topics.
2, the use of telephone, e-mail and other communication tools to notify participants to participate in the meeting time, place the meeting process planning program points, while informing the participants of the name and content of the meeting, so that participants can organize the relevant information, make adequate preparations.
3, the organization of the participants on time to the scene, clear their positions in the scope of work responsibilities.
4, the production of the meeting of the schedule, organized the meeting of the relevant procedures, to develop a series of precautions, according to these precautions to make the corresponding contingency plan.
5, the layout of the venue to fully reflect the main theme of the meeting, concise, highlight the key points.
(1) Banners should be hung on the venue, and the words on the banners should directly hit the center of the issue.
(2) The venue should be placed on a projector, in order to better reflect the core issues of the meeting, and at the same time the form of data can be more intuitive to show the essence of the problem, targeted to come up with a set of solutions to solve the current problem.
(3) Determine a good clear venue area, and then adjust the placement of the conference table form.
(4) The venue will also have to do a clear set of the podium position, after setting a good position, the implementation of the podium leaders, and then one by one to arrange the seating arrangements, and inform the participants where the seat number, according to the number of the set of speakers, and then set up the speakers' table on the table placed on the seat sign, microphone, in the meeting of the pre-testing of the microphone to ensure that the microphone's sound quality.
(5) It should also be noted that the environment of the venue also plays a vital role in the development of the meeting. Venue lighting facilities, ventilation, audio, video good or bad directly determines the success of the meeting, so these facilities and equipment to carry out detailed checks.
(6) In order to make the atmosphere of the meeting does not seem so tense, you can place a small number of flowers in the venue, both to ease the pressure, but also to enhance the atmosphere.
6, the logistics department should provide some auxiliary help to the participants. For example: water, accommodation, car, health care, safety and security.
7, to carry out the meeting should also consider a series of preparations for the meeting to do a good job of meeting speeches, voting, awards, collective photo, etc., to ensure that the meeting will not be affected by certain aspects of the normal holding of the meeting.
8, all the preparations for the meeting to do a good job and then re-check it again, and finally report to the leadership.
Sixth, the service and organization of the meeting
1, the staff should be 1 hour in advance to the venue, double-check the preparations for the venue, to ensure that there is no missing links.
2, improve the work of signing in, accurately understand the presence of participants, especially the podium leaders and speakers are present, the participants have not yet arrived to the second notice, ask the reason for the participants have been present to send mineral water, and the distribution of materials.
3. The participants were seated from front to back according to the original plan.
4, the logistics department to maintain good order in the venue, the participants into the venue 5 minutes in advance to take their seats, the meeting has nothing to do with the personnel to leave the venue in a timely manner, and close the door to the venue, in the meeting of the cell phone set to vibrate or mute, do not allow unauthorized departure from the venue, are not allowed to answer the phone, to keep the venue quiet.
5, administrative staff during the meeting to do a good job of meeting records, write a good meeting brief.
6, in order to promote the company's culture, in the meeting process to arrange for special personnel to take pictures of the scene, after the meeting can be placed on the Internet to these pictures, to do the propaganda of the company's culture in later years, and at the same time, in order to deepen the friendship between the participants, the participants in the organization of the photographic.
7, the administrative reception staff for the participants to book in advance return tickets, train tickets, plane tickets.
VII, after the meeting of the venue of the closing work
1, after the end of the meeting, check the work of the materials and items (including signatures) are all brought together.
2, according to the participants to leave the time, arrange for staff to escort the participants.
3, back to the company in a timely manner after the meeting to do a good job of the documents clearance, collection and archiving work.
4, in order to make the meeting more meaningful, you can arrange for the news media on the meeting for a full range of reports.
Preparation for the meeting of the program model 2A clear meeting theme
The theme of the meeting should be clear, the purpose of the dealer meeting is to order, therefore, the theme of the meeting is not necessary to take the name of the false "so-and-so dealer exchanges, so-and-so vendors association " and so on, and should go straight to the point, as a "so-and-so regional so-and-so brand ordering" so that all dealers understand that the purpose of the meeting held by the manufacturer is to order, to avoid so that dealers are not ordering psychological preparation, so that the two sides are dissatisfied.
Second, enrich the content of the meeting
1, the content of the meeting should be educational
Nowadays, many brands of ordering will have flowed in the mundane, to find some customers over to listen to the manufacturers of personnel to read the company's basic situation, and then on the dinner and drinks, so that the company's business personnel and dealers at the table "volume of alcohol that is the volume of sales! "Then it is to carry out other activities, in order to pull dealers to order. After the meeting, the company's accounts, profits can not support the cost, the agent's worried face, and then said to the dealer meeting is afraid, dealers are no longer interested in the dealer meeting of the agent, because the convening of an ordering meeting in addition to taking money to eat and drink to order, there is no other practical significance, and also with the same agents, do not see the benefits, can not learn anything. Therefore, I believe that in addition to the content of the meeting held in order to promote the brand to dealers, you can more to choose to improve the level of business management dealers to help analyze the industry development trend, to guide dealers to make a better promotional program, teach how to promote the brand to consumers, and help analyze the strengths and weaknesses of the product and so on as the theme of the meeting. I believe that dealers will be more interested in the above topics.
2, the meeting host to professional.
Professional conference hosts will make the atmosphere of the venue relaxed, bright, but also allows dealers to strengthen the company's professional image and grand attitude.
3, the meeting time dealer meeting planning program dealer meeting time period: product sales season before and after the peak season of product sales.
The meeting time can not be too long nor too short, should adhere to the basic principle of four hours. The first hour focuses on publicizing the company's brand and product selling points. The second hour should ask the company manager-level characters to do the meeting theme of the report speech, while the announcement of the meeting of the sudden policy. The third hour should be a cultural program or to active atmosphere. The fourth hour to visit the venue exhibition products and on-site ordering.
Third, to enhance the effect of the meeting
Pre-meeting work is mainly:
(1) to determine the invitation to the ordering meeting, the details of the details are especially important to seize the order will play a decisive role in the personnel.
(2) to determine the order will be the main push items: as a business product items are often not a single, and therefore take which product as the main push varieties, we need to fully mapping of the market, to find out the largest opportunity point of the product, such as for the Desai current products, we must highlight the differentiated products DS-001 learning DVD, fully highlight its selling points. The details are to avoid the main thrust of the items too full or promotional products without focus.
(3) the development of the main items of ordering policy: that is, the main items of products to take what kind of promotional policy to be appropriate in order to play the purpose of expanding the order quantity, promotional policies are not in place will also affect the effect of ordering, the details are the development of ordering policy.
(4) to determine the theme of the order: sales of products need a reason to open the order will also need a reason to determine a theme. Otherwise, the promotion of the order will make the customer to produce a guarded psychology.
(5) to do a good job of ordering before the momentum and customer mapping, on the one hand, beforehand momentum so that customers have the correct understanding and psychological and preparations, while mapping through the market to determine the core customers, ordering will be targeted.
(6) do a good job of choosing the venue: mainly based on the number of people invited, the size of the selected ordering meeting site, the choice of venue requirements, to achieve convenient transportation, easy to find this point.
(7) do a good job of scheduling and ordering information to prepare, according to the invitation to send the invitation letter, indicating the time and place of the order, but also product information, price lists and promotional activities can be sent to know the hands of customers.
(8) well-decorated venue. Order will be arranged to highlight the ordering theme
The work of the meeting is mainly:
By ordering will create a relaxed atmosphere, on the one hand, you can let the customer actively participate in the mobilization of customers to order enthusiasm, but also eliminate the customer's precautionary mentality, the infection of other customers
After the meeting of the work of the following:
The meeting is mainly:
Ordering open After the order, only half of the success of the order, how to implement the order will be the ultimate success of the top priority, so the order will be delivered to the hands of the ordering customer on the one hand, on the other hand, to do a good job on the phone in time to follow up with the visit tracking, collecting deposits, to ensure that the real intention to reach
The order will open the end of the good to summarize
Now a lot of companies, talking about the order will be Basically do not talk about "ordering after", ordered, it seems to have ended, the funds also came. There is still a lot of work to be done in the ordering meeting. This year's order will be compared with last year's order, the number of whether there is an increase in production capacity to keep up, whether the manufacturers of OEM processing further to implement, these are urgent.
Fourth, the details of the ordering meeting
1, carefully design the policy of the ordering meeting
2, the combination of pre-session invoicing and invoicing in the meeting
3, to find a good host of the meeting
4, a special car to transport townships and large distributors
5, be sure to set up a lottery and gift links
6, set up the Table dining staff name
Conference Preparation Program Model 3A. Preparation before the meeting
1, the documents to be prepared before the meeting: 、、、、 meeting agenda, table sign, seating chart, meal rolls, delegate card, meeting banners (generally produced by the conference host hotel), meeting background PPT, room number table, meeting information to receive Table, meeting materials, check-in. The specific form of each document as attached.
2, pre-conference preparatory workflow
2.1, the meeting's plan:
(1) to determine the purpose of the meeting, trying to achieve the effect of the meeting, the meeting is expected to achieve results.
(2) Determine the name of the meeting, the preliminary formulation of the object of attendance, the host, size, specifications, time of convening, time required, location, agenda, etc..
(3) Decide on the staff and service personnel of the meeting, and if necessary, set up a preparatory group, the Provisional Secretariat or the Preparatory Committee.
2.2, determine the schedule of meetings. Arrange the meeting schedule and send it to the participants before the meeting. Meeting process planning program (1) agenda table.
The meeting topics in accordance with the intrinsic link, the main and sequential order, the agenda, printed in text, that is, the agenda table, before the meeting to the participants.
(2) schedule and work schedule.
More than one day of the meeting, the schedule should be set out and work schedule.
2.3 Budgeting for meeting costs.
The cost of the meeting = venue rental fees + documents + transportation costs + accommodation + activities + wages + consulting services.
2.4 Preparation of meeting materials.
(1) opening remarks, working report, speeches, etc.
(2) technical and procedural documents used in the meeting, such as: notice of meeting, meeting agenda, schedule, work and rest schedule, list of participants, address book, list of subgroups, housing arrangements, staff list, vehicle scheduling table, and so on.
2.5. Send out meeting notices and accept acknowledgements.
(1) meeting notification: small meetings of the unit can be notified verbally, by phone, by written notice and so on. Foreign units or cross-regional meetings must send written notification, invitational meetings can send invitations or invitation letters.
Notice of the meeting can be mailed (including e-mail), fax, hand-delivered, etc., on the important invitation to send written notices or invitations, plus telephone solicitations, to determine the double way.
(2) return receipt: in order to accurately count the number of participants, to make the appropriate preparations, notification should be more than 7 days in advance and attached to the return receipt.
The notification of the return receipt should be calculated by mail round-trip time, the invitees to consider and prepare for the time, accordingly sent in advance, but not too much in advance, so as to avoid the other party to forget.
2.6, the venue layout, the venue according to the number of participants to choose the appropriate place, the specific requirements are as follows:
(1) the venue should be clean, quiet, bright, ventilated, safe, the size should be appropriate to the number of people. Grouped by region, system, unit, etc., prior to the division of seats, placed a good table sign.
(2) podium seats.
The center of the first row is the chief. Followed by the left seat, again for the right seat - first left and then right, left high and right low. The front row is the main. Back row for the second, and so on. In front of the seat placed in the name of the table, easy to press the seat.
(3) venue facilities.
All facilities at the venue must be fully prepared before the meeting, such as amplification, recording, playback, records, video, photography, projectors, projectors, lighting, fans or air conditioning, recording paper, stationery, tea sets, and so on. Instruments, equipment, etc. should be repeatedly checked beforehand, debugging (such as the volume size of the loudspeaker), so as to avoid temporary failures or errors.
2.7, other preparations
Longer meetings should be prepared for the participants of the meal, accommodation. There should be medical personnel on duty outside the venue. At the same time should be prepared to pick up and drop off vehicles. The meeting to be disseminated through the news media should be prepared to publicize the outline. Important meetings should have security personnel and confidentiality measures. Conference program such as arranging visits, study tours, excursions and other activities, or give information, souvenirs, etc., must be prepared in advance.
Second, the work during the meeting
1, the documents to be prepared during the meeting:,,.
2, the workflow during the meeting
2.1, at the airport, docks, stations, etc., send people, cars in batches and time slots as required to pick up the station.
2.2, do a good job of receiving guests, confirm and distribute the room, confirm the important participants in the room and organize the record of relevant information. Assist in the distribution of conference gifts and room delivery of fruit and other conference work. Confirmation of meal times, menus, standards, forms, drinks and primary and secondary tables and other related arrangements.
2.3, the venue tables and chairs set up to confirm: lighting / sound / microphone / screen / podium / slide projector / projector one by one to check for errors. Check whether the information required for the meeting is complete.
2.4, the meeting site: a person in charge of the participants to lead, sign in, distribution of conference materials.
2.5, a person is responsible for the coordination of the venue (including the preparation of the projector, the preparation of drinking water, the issuance of gifts and the venue temperature control, etc.).
2.6, to confirm and guarantee the security of the venue during the meeting burglary, fire and other security work, delegates, people, property, goods and other security work.
2.7 Coordinate the arrangement of transportation during the meeting.
2.8, the conference reception staff should be tracked throughout the meeting, in order to keep in touch with the participants in a timely manner, emergencies can be resolved in the shortest possible time.
Third, the meeting follow-up work
1, the documents to be prepared after the meeting: directory of participants, briefings, meeting summaries, meeting certificates, minutes of the meeting, press releases, return ticket registration form.
2. Workflow after the meeting
2.1. Circulate the minutes among those who attended and those who did not. The minutes should be accurate. Decisions resulting from the meeting should highlight the name of the person responsible for undertaking the action, the time and criteria. Indicate the date and time of the next meeting.
2.2. Summarize the meeting, evaluation, feedback from meeting delegates and processing.
2.3, the meeting materials, leadership speeches, representatives of the draft speech, the summary of the press information, summarize the work and printing and distribution of representatives of the directory.
2.4, on behalf of the participants to return and other transportation tickets and other commissioned services.
2.5 Send off delegates.
2.6 Settlement of conference expenses.
Fourth, the duties of personnel
1, the person in charge of the meeting
1) liaison and coordination
- internally responsible for communication with the leadership of the Institute and the heads of the various departments and formulate the meeting plan and work schedule, to ensure that the meeting is completed successfully;
- externally responsible for liaison with the leadership of the meeting and the participants.
-Coordinate the activities of the conference staff.
2) Formulate and implement the meeting program
-Responsible for formulating and adjusting the meeting program, meeting organization procedures, and submit it to the relevant leaders for review;
-Responsible for coordinating the division of labor among the functional groups and confirming the work arrangement and process.
3) Venue and accommodation arrangements
-Responsible for the conference hotel (venue) contact, booking and signing of the agreement;
-Responsible for the conference participants during the accommodation and food arrangements.
4) Responsible for the review of the meeting of the external text material content and related cooperation agreements
- all kinds of materials to confirm the content of the review;
- to determine the location of the printing;
- the venue layout of the review.
5) Formulate the feasible budget
6) Contact with the conference speakers and VIPs
2. Conference Assistant
1) Drafting and revising all kinds of texts, and arranging and producing the materials
- Responsible for designing, producing, and printing the conference notice according to the requirements of the conference;
- Responsible for the background effect of the conference venue. > Design and production of the background effect of the venue;
-Design and production of the delegate card and meal coupon.
2) Responsible for the liaison of important persons
-Responsible for contacting and confirming the itinerary of important persons;
-Responsible for booking of air tickets for important persons;
-Responsible for picking up, sending off, and accompanying important persons.
-Responsible for the car arrangement of important people during the meeting.
3) Responsible for contacting the delegates
- Responsible for sending the notice of the meeting and confirming the return receipt;
- Responsible for collecting, confirming and inputting the information into the database;
- Responsible for contacting the delegates with the change of the information of the meeting;
- Responsible for informing the delegates timely. If there is any change in the information of the meeting, it is responsible for contacting the delegates and informing them in time.
4) Responsible for the management of the venue
-Responsible for the management of the venue and equipment;
-Do a good job in advance of the debugging of equipment;
-Responsible for the venue of the video/communication management (computers, PPT collection, simultaneous transmission equipment, etc.). summarize, simultaneous transmission equipment, etc.); -Ensure the collection, normal playback and ___ of the speaker's PPT during the meeting.
5) Responsible for traffic management and safety measures
- Responsible for the car plan;
- Responsible for determining the route of the vehicle and to ensure that the route is smooth and safe car.
6) Responsible for the security of the venue
- Responsible for checking the possible and unknown safety hazards and formulating solutions
7) Accounts management
- Responsible for the preparation of the income and expenditure budget before the meeting
- Responsible for the preparation of the income and expenditure budget after the meeting
-After the meeting, responsible for making income and expenditure schedule
-Responsible for the development, reporting and implementation of the allocation of conference expenses
3. Emergency personnel
1) Responsible for the packing and distribution of information or gift bags.
2) Responsible for the guidance and reception of the participants.
3) Responsible for dining order control.
4) Responsible for other emergency work during the meeting.
Guess you like:
1. meeting preparation program sample
2. meeting preparation program sample
3. meeting planning program sample
4. on the meeting preparation program sample
5. business meeting preparation program sample