How to Write a Procurement Content as well as Description
How to Write a Procurement Content as well as Description? In our daily life, we work for the time being has come to an end, so how to write the content of the procurement as well as the description of matters? Below I have organized it, a read to see it! I hope to be able to help you to!
Procurement content as well as explain how to write matters 1The basic content of procurement and notes
1, what are the functions of the procurement department?
The functions of the procurement department mainly include:
(1) Timely grasp of the required procurement information, maintain good internal communication.
(2) investigate and grasp the production of materials used in the supply channels, looking for material supply sources.
(3) Establish supplier files, and contact with suppliers to prevent emergency situations can not find alternative suppliers.
(4) Refer to the market price of raw materials, and ask for quotations from suppliers.
(5) Evaluate the supplier's supply price, material quality, delivery time, etc., and understand the market price trend of the company's major materials, produce procurement documents, and purchase the required materials.
(6) Coordinate the delivery date of suppliers according to the procurement contract.
(7) Assist the quality department to check the quantity and quality of incoming materials.
(8) Assist the material control department to prevent and deal with the defective materials and waste materials.
2, purchasing quality assurance agreement what are the main role and content?
(1) the role of the quality assurance agreement:
① on the supplier to clearly put forward the quality requirements, the agreement stipulates the quality of the requirements and inspection, testing and sampling methods should be recognized by both parties and fully understood.
② through the cooperation with the supplier to ensure the quality of purchased products.
(2) the requirements of the quality assurance agreement:
① quality assurance requirements should be recognized by both sides, to prevent the future cooperation leaves a hidden danger.
② Quality assurance agreement should specify the method of inspection and requirements.
③ quality assurance agreement on the quality requirements should be considered in terms of cost and risk.
(3) quality assurance agreement put forward in the quality assurance requirements may include the following:
① both **** the same recognized product standards.
② The implementation of quality management system by the supplier, the company's third party evaluation of the supplier's quality system.
③ The Company's acceptance inspection methods (including the determination of the acceptance level AQL)
④ The supplier to submit inspection and test data records.
⑤ Full inspection or sample inspection and test by the supplier.
⑥ Inspection or test based on the protocol / specification.
⑦ The use of equipment and tools and working conditions, clear methods, equipment, conditions, and personnel skills in the provisions.
3, what are the ways to reduce procurement costs?
The main ways to reduce procurement costs:
(1) to seek more suitable suppliers.
(2) Find more likely to replace the material.
(3) Improve purchasing techniques, such as increasing the volume of purchases.
(4) Improve the original design.
(5) Improve storage and transportation methods to reduce inventory.
(6) Standardized purchasing.
4, procurement procedures include what?
(1) develop and implement procedures to control the quality of procurement to ensure quality control of products supplied by suppliers.
(2) Ensure that suppliers accurately understand the requirements of the purchased products.
(3) Ensure that purchases are made from qualified suppliers. Each supplier should be evaluated on its ability to provide qualified products.
(4) A clear quality assurance agreement should be reached with the supplier, and a clear agreement on the validation method should be reached to ensure that the validation results are uniform.
(5) Methods for resolving quality issues should be developed with the supplier.
(6) Should maintain quality records related to the received product and the quality records related to the control of procurement, in order to facilitate timely resolution and handling of quality matters.
5, procurement should be how to implement?
Procurement consists of four components, each of which consists of a number of steps.
(1) Purchasing plan
The purpose of the plan is to formulate a purchasing plan based on customer demand and production capacity, and do a good job of the overall balance in order to ensure the timely supply of materials, and at the same time, to reduce inventories and costs, to reduce the rush orders.
The main links are: assessing order demand, calculating order capacity, and developing order plans.
(2) Supplier evaluation
The purpose of supplier evaluation is to meet the requirements of the procurement of quality, cost, supply, service and other aspects.
The main aspects of supplier evaluation are: preparation for supplier evaluation, initial selection of suppliers, trial production, batch testing, and determine the list of suppliers.
(3) Purchase orders
The 'purpose of sending orders' is to provide qualified raw materials and accessories for the production department, and at the same time to evaluate the performance of the supplier group performance feedback.
The main links are: order preparation, selection of suppliers, signing the contract, contract implementation tracking.
(4) Purchasing Management
The main purpose of purchasing management is to correctly implement the enterprise's purchasing principles.
The main links are: document approval, including plans, evaluation reports, order contracts, payment review and approval.
6. How to prepare a purchase order plan?
(1) understand the market demand
Any production-oriented enterprises, in order to develop a more accurate order plan, first of all, we must be familiar with the market demand plan, from the market demand for further decomposition of production demand plan, and then according to the annual plan to develop a quarterly, monthly plan.
(2) Understanding of production requirements
① In order to facilitate the understanding of the production of material requirements, purchasing planners must be familiar with the production planning process.
② Material requirements planning from: production planning, independent demand forecasts, bill of materials documents, inventory documents.
(3) Preparation of basic order information
Basic order information include:
① order material supplier information
② for the same time there are a number of suppliers of materials, each supplier to share the proportion of the order, the ratio of the purchasing staff to coordinate. Coordination.
③ Order cycle, the order maker according to the production needs of the material items, from the information system to query the basic parameters of the material procurement.
(4) to formulate the order plan required information
order plan information required content include:
① material name, the number of requirements, the date of arrival.
② Sometimes accompanied by market demand plan, production plan, order basic information.
7, the bill of materials file is how to generate?
(1) The bill of materials is the core document of the manufacturing enterprise, the procurement department to determine the bill of materials purchasing plan, the production department should be based on the bill of materials to arrange for production, the financial sector should be based on the bill of materials to calculate the cost of the product, the planning department should be based on the bill of materials to determine the demand for materials plan, other sales, storage and other departments have to be used to the bill of materials.
(2) The bill of materials contains all the assemblies, parts and raw materials that make up the product information for the preparation of the material requirements program to provide product composition information.
(3) enterprise bill of materials should be unified by the full-time departments to store, maintain, update, manage, and build a bill of materials database to ensure the accuracy of the bill of materials, completeness and versatility, improve the use of the query efficiency should be avoided by the bill of materials of the respective departments to store the practice of
(4) the development of the list of parts. By the product designers from the product design drawings to extract data to generate the final composition of all parts and components of the product list, the formation of the product parts list.
8, how to prepare a purchase order?
(1) familiar with the demand for orders to operate the material items
orders of many kinds, the order staff should first familiarize themselves with the order plan, take the time to understand the material items, take the time to understand the and material technical information, etc.: direct procurement from abroad may be able to obtain a better quality and lower prices, but at the same time The ordering process is more difficult, more complicated, and the delivery time is longer.
(2) Comparison/confirmation of prices
Purchasing staff have the power to the supplier group in the most appropriate price of the supplier to place orders/contracts to maintain the best interests of the enterprise.
(3) Confirm the standard and quantity of the demanded materials
9, how to carry out the tracking of procurement contracts?
(1) tracking process documents
① for any outsourcing parts (need to be processed by the supplier of the material) procurement, ordering staff should be provided to the supplier to track the process documents.
② If you find that the supplier does not have the relevant process documents, or process documents have quality and delivery problems, you should promptly remind the supplier to modify.
③ Require the supplier and the times goods, if not quality, quantity, on-time delivery, compensation in accordance with the terms of the contract.
(2) tracking suppliers of raw materials
Individual suppliers to receive the contract on the view that the "big success", if necessary, we must remind the supplier to prepare the raw materials in a timely manner, in particular, on some poor reputation / cooperation less suppliers to be more vigilant.
(3) tracking processing
For one-time / large expenditure of project procurement, equipment procurement, construction procurement, in order to ensure that the delivery date, quality, procurement staff need to monitor the process, and even to participate in the supervision of the processing process.
(4) Tracking assembly and testing
Assembly and testing is an important part of product production, and requires purchasing staff to have a good professional background and experience in the industry.
(5) tracking packaging inventory
Purchasing staff can be by phone to understand the material warehousing information. For important materials, it is best for the purchasing staff to visit the suppliers on site.
For some urgent materials, procurement staff to carry out full tracking; for long-term continuous and stable supply of suppliers can consider exempting the contract tracking link.
10, commonly used contract terms and conditions include what?
A formal contract of sale mainly includes the following:
(1) name
(2) number
(3) date of signing
(4) place of signing
(5) the name of the buyer and seller
(5) the name of the buyer and seller
(6) the name of the buyer and seller
(6) the name of the buyer and seller
(6) Address
(7) Preamble of the contract
(8) Name of the goods
(9) Quality specifications
(10) Quantity
(11) Packaging
(12) Unit price and total price
(13) Time limit for delivery
(14) Place of delivery
(15) Payment
(16) Insurance
(17) Inspection of goods
(18) Arbitration
(19) Force majeure
(20) Number of copies of the contract
(21) Use of language and its effect
(22) Annexes
(23) Date of entry into force of the contract
(24) Signatures and seals of both parties
The following sections are optional
(1) Warranty Clause
(2) Price Adjustment Clause
(3) Error Margin Clause
(4) Applicable Laws Clause
How to Write the Content of the Procurement and the Explanatory Matters2
When a single-source procurement is used, it is not possible to write the content of the contract. > When the single-source procurement process or approach to deal with.
1, the subject matter of the procurement from a single source.
Products, works or services can only be supplied by a specific supplier, contractor or service provider on the basis of technical, technological or proprietary rights protection, and no other reasonable alternative or substitute exists.
2. The need for an urgent procurement timeline.
An unforeseen event that results in an unusual exigency that makes it difficult to meet the time limitations of the O&L process, and the circumstances under which the exigency arises are not attributable to the Contracting Authority.
3. Repetition of the original contract.
The need for additional purchases, duplication of construction, or repeated provision of similar goods, works, or services, where the original contract was awarded through a competitive solicitation process and the new contract is awarded to the same suppliers, contractors, or service providers.