Instrumental archives, cataloged in the archives, customarily, according to the period of custody of the preparation of the catalog, the permanent one, catalog number 1, long-term and then one, catalog number 2, and so on. Archives are generally not cataloged according to the custody period, and the use of annual classification cataloging, naturally, there is no catalog number, because the use of annual ingots to.
Accounting files are divided into accounting statements, accounting books, accounting vouchers and other. Accounting statements and books of account for a small number, can each make up a catalog, catalog number is 1; a larger number, can be a number of years a running number, disconnect and then make up the second catalog, catalog number has a 1, 2 ...... accounting vouchers for a larger number, can be made up every year a directory, directory number has become 1, 2, 3 ...... number of smaller, can be 5 years or a number of years to prepare a catalog, catalog number goes down the line.
Question 2: How to go about indexing the archives catalog? How to organize the archives? First of all, the collection of documents organized once, and then divided into categories, and then by time or number order, according to each collection of printed page numbers, fill in the order of the directory, and finally bound into a book, the number of each file can be filed.
Question 3: How to prepare the catalog of business records If it is a professional file, such as financial accounting files, there should be the following content. You can make a form to fill in item by item.
Volume number Title Custody period Volume of material from time to time Coupon from time to time Remarks
If it is a paper file:
Document number Responsible person Document number Title Date Page Remarks
Question 4: How to do the archive box side labeling with word? Insert a vertical text box, text box set height 30.5, width 4.5, easy to put in. Print out the black line according to the cut on the line
Question 5: Seek engineering drawings file organization and preservation methods My company does this: 1, the original copy of a number of copies of the drawings, according to each project will be classified drawings, the preparation of the directory. 2, will be stamped with a red seal in accordance with each project, respectively, in accordance with the junction of the construction, water, construction, etc., in the order of the directory, arranged in full in a safe. 3, put the photocopy Placed in the daily use of the locked cabinet, in order to be ready to extract the use of Ohio remember to prepare a catalog, this is very important. Everything in accordance with the directory to find. 4, the user must fill out the registration form, so that there is a trace, each copy of the destination should be clear.
Because my company's project only office buildings, factories, apartment buildings, 3 items, so as long as it is divided into 3 categories on the line.
If there are more projects, it will take more effort to categorize and summarize them.
If you need to use the original stamped drawings, you need to ask the supervisor.
Question 6: how to do the unit personnel file directory *** ten categories: a class: curriculum vitae materials; two: autobiography and autobiographical nature of the material; three hungry: identification, inspection, assessment materials; four: academic, degree, achievements, training materials; five: political examination materials; six: the party and the materials; seven: reward materials; eight: disciplinary materials; nine: wages, titles, cadres, appointments and removals, graduation allocation materials; ten categories: generally put other materials with preservation value.
Question 7: How to do the data catalog? WORD:
The use of "Insert/Reference/Index and Table of Contents" command can achieve the purpose.
Note:
Before using the above functions, first of all, the subheading used as a directory to set the style.
How to set the style:
Select the headings of the table of contents in turn, and click "Heading 1", "Heading 2", "Heading 3", "Heading 4", "Heading 5", "Heading 6", "Heading 7", "Heading 8", "Heading 9", "Heading 10", and "Heading 11".
In the "Styles" list on the left side of the "Format" toolbar, click on "Heading 1", "Heading 2", and "Heading 3".
If you are just looking for a collection of documents, just set the title of the collection to "Title 1".
EXCEL:
First, select the need to combine the columns, select the menu in the data - & gt; group and hierarchical display, and then the combination can be, it is very simple.
Question 8: How to do the index table of the archives catalog ah, how a table ah? Is to list a table, the archives of the title of the information categorized in order to list in order.
Such as:
1.XXXXXXX
1.1XXXXXX
1.2XXXX
2.XXXXXXX 2.1XXXXXX
Question 9: How to make the EXCEL form of engineering data volume directory Please refer to:
How to use EXCEL to produce Engineering data volume catalog table? Baidu Experience
jingyan.baidu/.... .2
Question 10: the catalog of the archives management Introduction to the first part of the archives entity management Chapter 1 Introduction to the management of the archives entity management of the first section of the second section of the principles of the management of the archives entity management of the third section of the methods of the management of the archives entity management of the second chapter of the appraisal of archive value of the first section of the appraisal of the value of the archives of the work of the content and significance of the second section of the archives value and the appraisal of archives standards of the third section of the appraisal of archival value Section 3: Principles and Methods of Appraisal of Archival Value Section 4: Schedule of Archival Periods Section 5: System and Organization of Archival Appraisal Chapter 3: Collecting Archives Section 1: Overview of Archival Collections Section 2: Collection Development of Archival Collections Section 3: Collections of Archives Section 4: Collections of Archives Chapter 4: Arranging Archives Section 1: Overview of Arranging Archives Section 2: Full Files Section 3: Classification of Records in Full Files Section 4: Reforms of Archival Methodology Section 5: Reforms of Archival Methodology Annexes Section V. Annexes to the reform of filing methods Section VI. Arrangement of files within categories, file numbering, in-volume catalogs, file directories and file numbers Section VII. Organization and management of archives Chapter V. Custody of archives Section I. The significance and tasks of archival custody Section II. Section 3: Registration and Statistics of Archives Section 4: Statistics of Archives Administration Part II: Development and Utilization of Archival Information Resources Chapter 7: Overview of the Development and Utilization of Archival Information Resources Section 1: Significance and Principles of the Development of Archival Information Resources Section 2: Major Obstacles to the Development of Archival Information Resources and Measures to be Adopted Section 3: Implications of Providing Utilization of Archives and Formation and Development of the Theory of the Utilization of Archives in China Chapter VIII: Archival Retrieval: Section 1: Overview of Archival Retrieval: Section 2: Classification of Chinese Archives: Section 3: The Chinese List of Archival Subject Headings: Section 4: Recordings of Archives: Section 5: Citation of Archives: Section 6: Archival Retrieval Tools and Cataloging Centers: Section 7: Computerized Retrieval of Archives: Chapter IX: Compilation and Research of Archives: Section 1: Contents and Significance of Archival Compilation and Research: Section 2: Compilation of Archival Documents and Compilation of Archival Digests: Section 3: Chronicle of Events: Section 4 Chapter 10 Access to Archives: The place of access to archives in archival work and how to make archives accessible Section 2: Ways of providing access to archives Section 3: Publicity and advisory services for access to archives Section 4: Open archives Appraisal and Destruction of Accounting Files Section V. Provision and Use of Accounting Files Chapter XIV Sound and Video Files Section I Overview of Sound and Video Files Section II Photo Files Section III Audio and Video Files Part IV: Informationization of Archives Chapter XV: Introduction to Informationization of Archives Section I: Concepts and Contents of Informationization of Archives Section II: Stages of Development of Informationization of Archives in China Section III: Significance of Informationization of Archives and Principles of Development Chapter XVI: Management of Electronic Documents The concept and technical characteristics of electronic documents Section 2: Objectives and methodological points of electronic document management Section 3: Formation and classification of electronic documents Section 4: Identification and archiving of electronic documents Section 5: Recording and development of electronic documents Section 6: Custody and transfer of electronic documents Chapter 17: Digitization of archives Section 1: Concepts and work flow of digitization of archives Section 2: Requirements for digitization of archives Section 3: Key technologies of digitization of archives Section 4: Case studies of digitization of archives Section IV: Cases of Archival Digitization