The enterprise procurement process is mainly to stipulate the requirements for the control of the supplier, to ensure that the procurement work is carried out under control, to ensure that the quality of the supplier meets the specified requirements.
Second, the scope of application
The Company provides for the control of all material procurement and service subcontracting.
III. Responsibilities
Each department/unit procurement business section is responsible for collecting relevant information on suppliers and subcontractors, investigating and evaluating the suppliers' and subcontractors' product (service) quality, quality assurance capability, service capability, price, etc., and selecting qualified suppliers.
Fourth, the control program
1, each department / unit of procurement operations section of the supplier for written or on-site investigation, the results are filled in the "Supplier Questionnaire", and collect relevant information.
2, the person in charge of each unit on the results of the survey and the collection of information for qualification assessment.
3, the assessment results to meet the requirements, established as a qualified supplier.
4, qualified supplier list
4.1, was rated as a qualified supplier this, should be filled in the "Qualified Supplier List", the list is approved by the unit in charge of leadership before implementation.
4.2, the list of qualified suppliers depending on the performance of the supplier at any time changes, the list by the company's Procurement Department to prepare.
5, the supply side control
5.1, if necessary, should be signed with the qualified suppliers of quality assurance agreement (or quality assurance content contained in the procurement contract), clear control of the content and requirements, to determine the responsibilities and obligations of both parties, etc.
5.2, the qualified supplier list is subject to change at any time depending on the performance of the company's procurement department.
5.2, according to the quality of the supplier's products or work, the company should be recorded and analyzed, the supplier of real problems, should fill out the "Corrective and Preventive Measures Report", to the supplier to implement.
5.3, the procurement business section of the supply side of the regular (once a year), the results of the assessment is filled in the "supply side assessment records.
5.4, when the regular evaluation results show that the supplier meets the requirements, you can continue to sign the contract; when the supplier can not meet the requirements, it should be removed from the "Qualified Supplier List".
5.5 When the product quality of the supplier is reflected to have major problems or fail to fulfill the relevant agreements, each unit should immediately revise the list of suppliers and remove the unqualified ones.
6, procurement documents
6.1, the purchasing plan should be prepared for the purchased substances, fill in and issue the purchase order, and in the plan/purchase order, the purchasing requirements should be clearly defined. a. The relevant product requirements; b. The relevant supplier quality requirements; c. The relevant supplier process requirements, etc.
6.2, the purchasing plan should be prepared for the purchased substances, fill in and issue the purchase order, and in the plan/purchase order, the purchasing requirements should be clearly defined.
6.2. Purchasing documents shall be prepared or formulated by the Purchasing Department of the company.
7. Acceptance of Purchased Items
7.1. Purchased items are accepted by the inspection section of each unit.
7.2, the whole set of facilities and equipment acceptance content: product packing list, manuals, certificates of conformity, technical data, etc., and issue acceptance.
7.3, spare parts, materials and equipment acceptance content: packaging, appearance, completeness, quantity, quality, etc., if necessary, should be verified using testing instruments and measuring tools, and issue a receipt.
V. Records
1, supplier questionnaire. 2, supplier evaluation form. 3, list of qualified suppliers. 4, purchasing schedule. 5, procurement list. 6, purchase and acceptance of goods. 7, procurement contracts with qualified suppliers. 8, quality assurance agreement. And so on.
A short answer, for reference only.