Set the major categories of budgetary items, budgetary subjects, budgetary items, budgetary subjects and accounting subjects against the means of work of Category A items.
Operating steps
Click on the budget items under the System Settings menu of the main interface with the mouse, and the screen displays the "Budget Items" interface.
Budget item categories: a unit of budget items may be a variety of types, such as land resources survey project, "863" project, "973" project, the Natural Fund and other financial budget items, the unit can define the following For this reason, each unit can define multiple types of project categories, and can define one type of project with the same characteristics as a project category. A project category can account for a number of projects, we can categorize and manage these projects.
1. Budget Item Classes
(1) Add a new budget item class:
Operating Procedures
When adding a new budget item class, use the mouse to click the Add button on the toolbar at the top of the Budget Items interface, the screen displays the New Budget Items Class window, as shown in Figure 5-13. 13 shows.
Figure 5-13
Enter the name of the category in the "Budget Item Category Name" text box, click the OK button with the mouse, you can add a new budget item category.
(2) Modify the budget item category:
Steps
Modify the name of the budget item category, use the mouse to click the Modify button on the toolbar at the top of the Budget Items interface, the screen displays the Modify Budget Items Category window, as shown in Figure 5-14.
In the "Budget Item Category Name" text box, enter the name of the modified category, click the OK button with the mouse, will complete the modification of the name of the budget item category.
Figure 5-14
(3) Delete the budget item category:
Operating steps
Delete the budget item category, use the mouse to click the Delete button on the toolbar above the Budget Items interface, the screen displays a window to confirm the deletion of the budget item category, as shown in Figure 5-15. 15 shows. Click Yes to delete the budget category information and all the information in the table related to it.
Figure 5-15
Hints
* When you delete a budget line category, you also delete the budget line and other information in the table associated with the budget line category.
2. Budget Accounts
This function is to set up the budget accounts and define the budget accounts under the corresponding budget item categories according to the cost categories of each budget item. For example, according to the budget requirements, the geological survey project can be divided into personnel costs, special instrument and equipment costs, outsourcing costs, energy and material costs, land compensation costs, travel costs, management costs, meeting costs and so on.
Operating steps
(1) Click the budget account on the left side of the interface of "budget items", the right side will display the budget account information and set the budget account button, as shown in Figure 5-16.
Figure 5-16
(2) Add a budget item. To add a budget account, use the mouse to click the Add Budget Account button below the Budget Accounts table, the screen displays the Add Budget Account window, as shown in Figure 5-17.
Figure 5-17
In the budget account code and budget account name text box, respectively, to increase the budget account to enter the budget account code and budget account name, click on the OK button to complete the increase in budget accounts.
(3) Modify Budget Accounts. Modify the budget account, first select the budget account to be modified, use the mouse to click the budget account table below the modified budget account, the screen displays modify the budget account window, shown in Figure 5-18.
Figure 5-18
In the budget account code and budget account name text box, respectively, enter the budget account code and budget account name to modify the budget account, click the OK button to complete the modification of the selected budget account information.
(4) Delete Budget Accounts. Delete the budget account, first select the budget account to be deleted, use the mouse to click the budget account table below the delete budget account button, the screen displays to confirm whether to delete the budget items of the major categories of the window, as shown in Figure 5-19. Click Yes, the budget account will be deleted.
Figure 5-19
Hints
※ When deleting a budget account, information such as the number of budgets corresponding to that budget account will be deleted at the same time.
Hints
※ Users need to set up budget accounts in different sets of accounts and different annual accounts.
※ See Setting up the Server, Sets, and Years in this chapter for switching between sets and years.
3. Budget Items
After the definition of budget items is completed, you can enter the "Budget Items Catalog Maintenance" function to add the information of each item, and adjustments should be made in this function in time for changes to the item catalogs of the usual UFIDA financial accounting software.
Based on the definition of the major categories of budget items, the corresponding UFIDA financial accounting software project information added to the system, so that it becomes the system budget project information. For example, in order to monitor the funding of the geological survey project, a new budget item category named "Land Resources Survey Project" is added, and under this budget item category, all the project information of the geological survey project is added to this system through the function of "Budget Item Catalog Maintenance" of UFIDA financial accounting software, which makes it easier for the system to account for the geological survey project and the project information of the geological survey project. Under the budget item category, the "Budget Item Catalog Maintenance" function adds all the accounting geological survey items in the UFIDA financial accounting software to the system, which is convenient for the comparison and monitoring of budget execution.
Operating steps
(1) Click the budget item on the left side of the "Budget Item" interface, and the right side will display the budget item information and the buttons to set the budget item, as shown in Figure 5-20.
Figure 5-20
(2) Add budget item. To add a budget item, use the mouse to click the Add Budget Item button below the budget item table, the screen displays the budget item selection window for new accounting. As shown in Figure 5-21.
Figure 5-21
According to the definition of the budget line item categories, the mouse to select the accounting corresponding items, with the mouse click on Figure 5-21 below the OK button, it will be completed corresponding to the budget line items under the budget line item categories under the budget line item to increase the operation.
After the increase of budget items, such as accounting for the means of work of Category A items, you need to set the type of budget items. First, double-click the budget item form, and then move the mouse to each item under the item type column and click, in the pop-up item type drop-down box to select the corresponding item category.
Hints
※ In the pop-up accounting project selection window, you can use the keyboard "Shift" key, "Ctrl" key with the mouse to do multiple selections, one time to complete the addition of multiple records.
(3) Deleting budget items. Delete budget items, please first select the budget items need to be deleted information (i.e., the budget item form for the blue display), then click the mouse to delete the budget item table below the budget item button, the screen displays to confirm whether to delete the budget item window, as shown in Figure 5-22. Clicking Yes will delete the budget item information.
Figure 5-22
Hint
※ When you add a new budget item, the items in the Item Selection window of the screen are all the items defined in the Project File operation in the General Ledger system of the financial software.
Hints
※ Users need to set up budget items in different sets of accounts and different annual accounts.
※ See Setting up Server, Accounts and Years in this chapter for switching between accounts and years.
4. Comparison of Budget and Accounting Accounts
Budget and Accounting Accounts can establish one-to-one or one-to-many comparison relationship to link accounting and budgeting of project funds to facilitate the daily monitoring of budget execution comparison.
Operating steps
(1) mouse click on the "budget line" interface on the left side of the subject control, the right side of the budget line will display the budget line and the accounting accounts of the budget line of a one-to-one, or a one-to-many comparison of the table and the relevant buttons, as shown in Figure 5-23.
(2) Add Accounting Accounts. Select a budget account, that is, when the background of the budget account form is displayed in blue, use the mouse to click on the account comparison table below the new accounting account button, the screen displays a selection window about the accounting account, as shown in Figure 5-24.
In the Accounting Accounts Selection Window, select the account that corresponds to the budget account, and then click the OK button on the right side with the mouse.
Figure 5-23
Figure 5-24
Hints
※ In the pop-up Accounting Accounts Selection Window, you can use the keyboard "Shift" key, "Ctrl" key and the mouse to do multiple selections. In the pop-up window, you can use the "Shift" and "Ctrl" keys on the keyboard and the mouse to make multiple selections to complete the addition of multiple records at once.
※ When you add a new accounting account, the accounting account in the Accounting Accounts Selection window that appears on the screen is an account in the general ledger system of UFIDA's financial accounting software that is an expense account and an auxiliary account for project accounting.
(3) Delete Accounting Accounts. Deletion of accounting accounts, please first select the need to delete the accounting accounts, click the mouse to delete the accounting account button below the account comparison table, the screen displays to confirm the deletion of accounting accounts, as shown in Figure 5-25. Click Yes, the accounting account information will be deleted.
Figure 5-25
Hints
※ When setting up the Accounts Cross-Relationship Table, do not omit the accounting accounts, otherwise there will be incorrect data in the accounting of the Budget Line General Ledger, the Budget Line Item Ledger, and the Work Means Budget Line Item Ledger.
※ Users need to set up the relationship between budgetary accounts and accounting accounts in different sets of accounts and different annual accounts.
※ For switching between sets and years, see Setting up the Server, Sets, and Years in this chapter.
5. Working Tools
This function is set up to account for Geological Survey Project Category A.
Operating steps
(1) mouse click on the "budget items" interface on the left side of the means of work, the right side of the means of work and related buttons will be displayed, as shown in Figure 5-26.
(2) Add work means. Increase the means of work, use the mouse to click on the means of work table below the new means of work button, the screen displays the new means of work to select the window. As shown in Figure 5-27. In the financial software general ledger system to account for the land resources survey project category A project is through the department of auxiliary accounting, so in the window is displayed in the general ledger system set up in the department information.
After selecting the working means in the Working Means Selection Window and the corresponding working means of the Class A project of the Land Resources Survey Project, click the OK button on the right side with the mouse.
Figure 5-26
Figure 5-27
Hints
※ In the Accounting Accounts Selection Window that pops up, you can use the "Shift" key, "Ctrl" key and the mouse to make multiple selections. You can use the "Shift" and "Ctrl" keys on the keyboard and the mouse to make multiple selections to complete the addition of multiple records at once.
(3) Deleting workarounds. Delete means of work, please first select the means of work to be deleted after the mouse click on the means of work table below the deletion of means of work button, the screen displays to confirm the deletion of accounting subjects, as shown in Figure 5-28. Click Yes, the accounting account information will be deleted.
Figure 5-28
Hints
※ Users need to set up the working means for Class A items in different sets of accounts and different annual accounts.
※ For switching of account sets and years, see Setting up Server, Account Sets and Years in this chapter.