Filing document numbering refers to the location of each filed document in the full file is identified as a symbol, and in the form of file number chapter on the filed documents. Filing documents should be based on the classification method and arrangement of the order of numbering one by one, that is, in the blank position at the top of the first page of the document filing chapter and fill in the relevant content. Filing chapter set the full file number, year, custody period, piece number, organization (issue) and other items.
1) full file number: the archives to the preparation of the file unit code. Some of the newly formed units or units not included in the archives to receive the program, this can be left vacant, left to the archives to give the full file number and then fill in.
2) Annual: the formation of the document year, four Arabic numerals labeled A.D. chronology, such as 1998 should be expressed as "1998", can not be simplified to "98".
3) custody period: the full name or abbreviation of the custody period of the archived documents. Such as "permanent" or "permanent".
4) piece number: the order of the document number. It is to reflect the location of the archived documents in the whole file and fixed archived documents are arranged in the order of importance of identification. Directly labeled with Arabic numerals.
Piece number, including room number and library number, respectively, in the archived documents and files transferred to the library when the preparation. Room numbering by the archives and classification methods corresponding to the numbering method for each piece number. That is, such as by year - institutions (issues) - custody period for classification, its number in the classification of the lowest level of categories for the number of running sequence. For example: 2000 - Office - Permanent 1...2...3...4..., 2000 --Office - Permanent 1...2...3...4.... If the classification is made by year - period of custody, the numbering i.e.: 2000 - Permanent 1...2...3...4 ..., 2000 - permanent 1...2...3...4..... The cataloged item numbers are prepared according to the requirements for accessioning. Not into the library archives do not need to prepare.
5) institutions (issues), as a classification scheme categories of institutions (issues) name or normalized abbreviation.