(a) comprehensive collection of the requirements and conditions of the purchaser
For the purchaser, the reason why there is a need for procurement, because there is a specific need for the work, and thus its procurement project will generally have specific requirements, such as what kind of quality grade? What kind of indicators, technology and configuration? What are the special requirements in terms of after-sales service?
So, as a purchasing agent, in the purchasing agent for the buyer before the procurement, only to the buyer to comprehensively collect these demand information, in order to always reflect the specific procurement activities in the buyer's needs, but also in order to accurately grasp the direction of the procurement work to enhance the purpose and accuracy of the evaluation of bids.
(2) screening and validation of effective evaluation factors suitable for the purchaser
As the purchaser of the procurement project needs only from their own point of view to consider, it is difficult to take into account the other aspects of the actual situation and interests, as well as lawful compliance, may be some of the requirements are unreasonable, such as disguise the designated procurement of brands, disguised exclusion of foreign suppliers, energy-saving products are not on the list of procurement, etc.; there are also some procurement needs simply specify the purchase of brand, disguised exclusion of foreign suppliers, energy-saving products not in the list Procurement, etc.; there are also some procurement needs simply can not be given to meet, such as beyond its functional scope or work needs and the pursuit of procurement projects of multi-functional, high configuration, high-grade, imported products. This requires the purchasing agent according to the purchaser's industry and business characteristics and needs for screening, the various needs of its filtering, eliminating unreasonable, unrealistic requirements, and then filtered out of the items suitable for the purchaser's functional needs as the final evaluation factors.
(C) scientific and reasonable division of the evaluation of the function of the size of the indicators
After determining the evaluation of all the evaluation of the bid evaluation indicators must be taken into account, but also according to the extent of the impact of these indicators on the evaluation of the results of the graded, ranked in order, and with a specific "points" (i.e., the proportion of the weights) to reflect The degree of influence of each indicator factor on the bid evaluation results. To play a core and key role in the indicator factors, to focus and prioritize, and give it a higher proportion of weight; general, less influential factors, then give a smaller weight.
Through the study of the evaluation factors of the weighted size, is conducive to grasping the focus of the evaluation factors and its audit link, easy to prevent and effectively curb the evaluation of the work of all kinds of numbness and arbitrariness, and to further improve the evaluation of the work of science and seriousness of the work of the bidding.
(D) evaluation indicators should not only meet the needs of the purchaser, but also in line with the characteristics of the product elements of potential bidders
Procurement agencies in the determination of the specific evaluation indicators after the factors, before the public, it is necessary to consult the purchaser's views on the formulation of the evaluation of the evaluation factors or evaluation scales can not maximize the reflection and satisfaction of the purchaser's needs to demonstrate, such as the ability to satisfy the purchaser's If it can satisfy the purchaser's procurement project, and also satisfy the potential bidders' product factors, both conditions are met before it can be used as a bid evaluation criterion for evaluating the bids. If the purchaser believes that there are still deficiencies, and the requirements are reasonable, the procurement agency will need to further consider the purchaser's suggestions and comments, and strive to make the evaluation of the set of indicators of the purchaser is reasonable, and the potential bidders to be fair.
For the bidders, the scientific analysis of the tender documents is also very important, which affects the subsequent evaluation of the results of your tender, the tender documents for in-depth analysis of the bidding documents can be used with the bidding documents analysis tool, a better understanding of the requirements of the bidding documents, to make a better bid to win the bid.