What are the ways to improve time management
What are the ways to improve time management, many people are busy every day, but when you wait until the evening free time, only to find that the day does not seem to do anything. Here are some ways to improve time management that I have prepared for you, take a look
What are some ways to improve time management11, create a time audit
When it comes to time management, the first step you need to take is to find out what exactly you spend your time on? Just like you might think you only spent 30 minutes working on a document, but in reality the task might have taken up an hour.
The easiest way to keep track of your time is to keep a journal or download an app. Use this to keep track of everything you do during the week. Then, you're looking back over the week's data to figure out what's taking up your time. And with this detailed information, you can make the appropriate adjustments.
2. Set a time limit for each task
Setting a time limit for each of your tasks prevents you from getting distracted or procrastinating. For example, if you want to write a post for your blog, limit it to two hours. Assuming you start writing it at 8am in the morning, you'll try to finish it by 10am. And in a way, it becomes a game.
Because you have a buffer between tasks and activities, if, say, you can't finish on time, then you can still move on to something else without taking up time set aside for something else.
3. Use a to-do list, but don't abandon the task
All goals and projects are made up of smaller parts that need to be completed in order to achieve the goal or complete the project. Make a to-do list for each goal and project that lists all the measurable steps that need to be accomplished. In addition to keeping you focused, this motivates you because you are able to see what you have already accomplished and what is left to be accomplished.
4. Plan ahead
One of the worst things you can do is wake up without a plan for the day. Instead of focusing on what needs to be done, you wander aimlessly and take care of more trivial things. This is why one should always plan ahead.
For example, the night before, before you leave for work, spend the last 15 minutes organizing your office and making a list of your most important things for tomorrow. And first thing in your morning routine, write down the 3 or 4 most urgent and important things you need to take care of today, and take care of getting them done when you're most productive.
5. Spend your mornings on the most important things
Mark Twain once said: "If your job is to eat a frog, it's best to eat it at the morning meal, and if your job is to eat two frogs, it's best to eat the biggest one first. If your job is to eat two frogs, it's best to eat the biggest one first."
This means that you should tackle your biggest and most challenging task in the morning, the most important task of your day.
This is also an effective time management technique. For beginners, the most energy is usually available in the morning. So, it's best to tackle these tasks when you're not at the point of exhaustion. And, you can also use that sense of accomplishment to get through those hours you have left in the day.
6. Learn to delegate / outsource
Delegating and outsourcing can get a little tricky. For some people, it's hard to get someone else to do the work they used to do. For others, they also don't have the time to train others to do certain tasks.
But delegating or outsourcing does become a real time saver because it reduces the amount of work you have to do yourself, which means you have more time to spend on more important tasks or do less work. Either hand over the responsibility to a qualified team member or hire an experienced freelancer. And, if you do decide to train in-house, that initial investment will pay off in the end
7. Cut down on half-time work
James Clare once wrote: "In our often distracting age, it's easy to get distracted from what we what should be done and what society needs to bombard itself with."
Often, we are trying to get something done while balancing the demands of messaging, email, and to-do lists. We're rarely fully engaged in the task at hand. Claire calls this "half work, half play". For example, you're working on a report, but you may stop at any time to check your phone for no apparent reason.
Clare found that the best way to overcome this is to "spend a lot of time focusing on one project and eliminating everything else." For example, he'll pick a workout, but only focus on it while he's working out. He'll also take a few hours to focus on an important project, but will leave his cell phone in the other room.
8. Change your `schedule
Change your schedule, e.g., don't sleep in until 6:30 a.m., get up an hour earlier. Personally, I find that 5:15 a.m. is the most productive time of the day because it gives me the opportunity to exercise, plan my day, browse through my posts, and even work without being disturbed. Also, consider waking up earlier on the weekends and perhaps spending less time watching TV.
9. Leave a buffer between work and meetings
Immediately jumping from one task or meeting to the next may seem like a busy time, but it actually has the opposite effect. We need time to clear our minds and recharge by taking a walk, meditating, or daydreaming. After all, the human brain can only focus for about 90 minutes at a time.
Without a break, it's hard to stay focused and motivated. Scheduling buffer zone time can also prevent the next meeting from being delayed. Experts have found that 25 minutes between tasks and meetings is an ideal amount of buffer time.
10. Get organized and do just one thing
According to statistics, each of us is likely to spend an average of 2 or 5 days a year looking for misplaced items. So instead of wasting that precious personal time, why not organize it?
First, create a home for everything and make sure items are put back where they belong. When the day is over, clean your workspace and create a document management system. Most people think too much task processing is related to the habit of leaving things lying around.
11. Follow the 80-20 rule
Pareto's law, the 80-20 rule, suggests that 80% of results come from 20% of effort. This is common in sales because 80% of sales usually come from 20% of customers. This principle can also be applied when it comes to how you should manage your time. Because 80% of your results will come from 20% of your actions.
We recommend that you start by "checking your calendar or to-do list every day". For simplicity, try to accomplish 5 tasks that you need to accomplish. Using this principle, you can eliminate most of the items on your list. It may feel unnatural at first, but over time it will allow you to double down on the most important tasks.
12. Use an online calendar
Calendars have long been an essential tool for managing time. However, online calendars have taken this to the next level. That's because you can access it from multiple devices, as well as easily schedule meetings and appointments, set reminders, create time blocks, and schedule recurring events.
13. Stop striving for perfection
If you're a perfectionist, it's believed that nothing is ever good enough in your eyes. This also means that you will repeat the same task over and over again. Then your day won't be very productive as a result. So stop striving for perfection because it doesn't exist, and the only way to get better and better is to do the best you can and keep moving forward.
14. Just say no
Refuse meaningless activities or tasks. If you're already too busy, turn down an invitation to **** dinner or a coworker who needs your help on a project until you have enough free time.
15. Instill habits
Charles Duhigg, author of The Power of Habit, coined the term "key habits". Simply put, these are habits that can change your life, such as exercising, keeping track of what you eat, adopting a routine, and meditating. These habits replace bad habits and attract other good habits. As a result, you will become healthier, more focused, and better at managing your time.
What are some ways to improve time management21. Plan your time. People who can't plan their time are planning to fail.
2, clear goals. Goals should be specific and achievable.
3. Things to be done are prioritized according to priority.
4, will be a day from morning to night to do a list of things.
5. Everything has a specific end point. Control the time for phone calls versus chatting.
6. Follow the biological clock. Prioritize the things to do in the best time.
7. Getting things done is more important than getting things done.
8, distinguish between urgent matters and important matters. Urgent matters tend to be short-term, important matters tend to be long-term.
9, every minute to do the most productive thing. Remove the things that don't make sense from the list of things to do.
10, do not want to be a perfectionist. Don't strive for perfection, but for the effectiveness of your errands.
What are the ways to improve time management3
A record and analyze the time
The first step in good time management is to figure out how much time they spend, to understand where their time goes, to do a good job of reflecting and making plans for improvement.
Usually, you can use some cell phone apps to record the spending of your time every day.
Often times, we find that time is spent on trivial things that don't matter to us, and not a lot of time is spent on things that matter.
Find those points where you are wasting a lot of time and then minimize those tasks or don't do them. For example, watching TV for a long time, playing games, swiping WeChat, and so on. Then, for example, depressed mood, do not want to work, or low productivity and a series of other conditions.
For things you like, you don't have to suppress yourself too much, you can do it every day, but you have to control the time.
Second, determine the goal, make a plan
results-oriented, planning for long-term goals and short-term goals, the annual goal is broken down to each month, do a good job of the daily action plan list. Split from year to month and then to week.
A week as a large goal unit is more appropriate, because we usually may have a variety of accidents, a day really can not do things, so the plan can not be too rigid.
Goals should be in line with the SMart principle
1, the goal must be clear and clear
2, the goal must be measurable
3, the goal must fit the actual, can be reached
4, the goal should be a definite time limit
To develop a daily plan and itinerary
How to make the task without delay?
Sometimes, we may have unexpected factors that we really can't do something on a particular day. One way to prevent this from happening is to halve the tasks you didn't complete on the previous day and put them on the next day and the third day, so that you don't have to do too much on the next day or give up on the next day.
The problem is not that you do a lot of things on one day, or a sudden burst of passion for several days in a row, but that you do a good job of doing things every day, even if you make small changes every day, and when you finish a month later, you will look back and realize that you actually did a lot of things.
Study of the above, life of the above, work of the above, looking at the month to complete so many things, you will also feel that their own sense of well-being has been improved, the work efficiency has also increased.
Three, the task is divided, the important thing first
The most important events are prioritized, placed in the energy of the best time to do.
Four, quadrant classification
According to the importance and urgency of the matter, we can divide the event into: important and urgent, important and not urgent, urgent and unimportant, not urgent and unimportant four quadrants. Things in different quadrants are treated differently.
1, clear goals
2, make plans
3, divided into priority
Fourth, quantitative time
Give yourself a proper time period for each task, this time is to force themselves to avoid procrastination, improve efficiency, and complete the task within the time limit.
This time to be flexible, can not say that a very short, completely incomplete, need to be based on their own past experience, and can not say that a very long time, which will allow them to produce inertia, procrastination mentality.
Analyze which factors are controllable and which are uncontrollable, tolerate accidents, and leave a certain amount of floating time for uncontrollable events.
Tools:
Fantastic list, paper and pen
Estimated time spent, and in the actual work, constantly check whether the plan is realistic, easy to make adjustments later.
V. Write down the three most important things every day
List, through the four quadrants, prioritize, prioritize, do the most important first, and then finish one and then do the next.
Take some time in the morning to think through what's important today? What are the things that might be urgent? What are the tasks that can be postponed?
Make a list of the three most important things to do every day, do them well, and then think about the rest. It doesn't matter if the other tasks don't get done, because you've already gotten the most important things done.
Put 80% of your energy into the most important 20% of things.
Sixth, lock the goal, focus on the implementation
In a thing is not done between before, or not achieve certain results, do not think of other things.
Do one thing at a time, or else you'll have to start all over again and spend a lot of time switching to different things. Do one thing and then do another.
The Tomato Work Method
Concentrate on 25 minutes, don't let yourself be disturbed, every 25 minutes, take a break of 5 minutes, this 25 minutes to focus on doing one thing, don't think of anything else, and try not to let the external environment to interrupt you.
Seven, develop the habit of getting up early
Every day, get up 2 hours early, you have more time than others in the morning. In fact, many people go to work at nine in the morning and get off at 11:30, which is only two and a half hours in between.
Eight, reflective summary, improve the plan, accelerate the workflow
Walking with their heads down, but also look up at the sky, every day, every week to leave themselves time to reflect and summarize.
Every night to reflect on the work of the day, how much was accomplished, and how much difference between the original plan, why not complete? How to improve?
For the frequent operation of the task to do a good job of process processing, organized into a list of actions, the first step of what to do, the second step of what to do, so that you do not have to work every time to invoke the brain to think about, to reduce the burden, every time as long as according to the checklist of actions accumulated experience to quickly implement.
Nine, make good use of fragmented time
Fragmented time can find some information, organize the recent thinking. Fragmented events try to focus on doing it all together.
Fragmented time can be arranged to do some fragmented events to maximize the value of fragmented time.
Fragmented four quadrants
According to the fragmented-whole time, fragmented-whole task, we can divide the time into four quadrants, such as:
1 , fragmented time to do fragmented tasks
2 , fragmented time to do the whole task
Break the task down, and turn the fragmented into whole.
3, the whole time to do pieces of the task
4, the whole time to do the whole task.