2. provide accurate purchasing data: provide accurate purchasing data to suppliers to ensure that suppliers can correctly calculate and confirm the receivable amount.
3. Pay attention to the format requirements of the confirmation letter: understand the format requirements or templates of the confirmation letter from suppliers, and provide purchasing data according to their requirements.
4. Request for confirmation letter: Send a formal request to the supplier to provide a confirmation letter, clearly list the price and total amount of each material in the order, and ensure that the confirmation letter has the supplier's signature and date.
5. Mail or fax tracking: save the mail or fax requesting confirmation letter as backup, and follow up the arrival of confirmation letter. If possible, you can ask the supplier to reply to the receipt of the confirmation letter in the mail to ensure that both parties have records.
6. timely communication: keep good communication with suppliers, solve any problems or doubts in time, and confirm whether they have sent confirmation letters.
7. Check the confirmation letter: Once you receive the confirmation letter from the supplier, please check the consistency between the amount and the order to ensure that there are no errors or omissions.