At present, due to the contract management itself involves a lot of procedures, large types of enterprises and other reasons, in the actual implementation of the following problems: information is not smooth, low efficiency, slow implementation of the process, the management of the work of a large, high legal risk, and difficult to query after the event.
OA system for enterprise contract management dilemma straight to the heart of the problem, built to contract management as the main line of the "whole life cycle of the contract management system", the contract information complete record, so that the approval of the evidence can be followed.
Contract management features:
1, contract management - process management is convenient and standardized
(1) contract drafting: the contract process electronically, after the construction of a single directly generate the contract ledger, borrowing approval time.
(2) Contract Ledger: The ledger clearly shows the contract type, amount, time and other information, and the contract status is clear at a glance.
(3) Receiving Contracts: Clicking on the Receiving Contracts Ledger, you can directly view the basic information of the contract, receiving information and invoicing information on the contract card.
(4) Payment Contract: Click on Payment Contract Ledger, the basic information of the contract, payment information, and opening information are clearly recorded.
2, contract fulfillment - real-time update of information
(1) invoicing application: approved, automatically generate "invoicing records", the contract card in the "Invoicing information" ("invoiced amount", "unbilled amount" and "invoiced percentage") synchronously Updated.
(Submission of application - invoicing by cashier - end of approval - formation of invoicing records)
(2) Registration of collection: no need for approval of collection, the system automatically generates "invoiced amount" and "percentage of invoiced amount". Direct registration, the system automatically generates "collection records" ("amount receivable", "amount received", "uncollected amount "and" the proportion of collected "
(3) Payment application: After approval, the system automatically generates the contract payment records (payable amount", "paid amount, "Unpaid Amount" and "Paid Percentage")
(4) Contract Changes: Changes to the contract only allow changes to the payment terms and the contract amount to be approved.
After approval:
1. Formation of change records;
2. Updating of payment terms, payment amount, and corresponding receipt, payment and invoicing information in the contract card.
(5) Contract Termination: The contract administrator operates, requires approval, and after approval, the loading of the contract is changed. Set to "abnormal termination" state of the contract, can not be invoiced, can not collect, can not pay, can not be changed and borrowed.
(6) Contract borrowing: This borrowing is a pure record without any automatic **** enjoyment function, and the type of borrowing is categorized into original, copy and electronic version.
Through the OA office system business modeling engine to achieve the "contract full life cycle management": efficient management, to avoid cumbersome manual operation, so that the approval of convenient, standardized; reduce bad debts, to avoid bad debts and losses due to the lack of information; technical support, flexible definition of the report, to assist managers to easily respond.