Large-scale conference planning program

Large-scale conference planning program

Large-scale conference planning program (a)

(a) the meaning of the conference reception program

The conference reception program refers to the arrangement of the participants of the welcome and send off and food, accommodation, travel, tourism, music and other reception activities and specific affairs of the text, belongs to the meeting of the thematic planning program, can be included in the overall program of the meeting, but also separately. The meeting can be included in the overall program of the meeting, or can be prepared separately, as an annex to the overall program of the meeting.

(B) the basic content of the conference reception program

1. Reception object and reception reason. The reception of the meeting of the object of a large number of categories, including higher leadership, government officials, co-organizers and support units, special guests, members of the meeting (formal and attendance), exhibitors, merchants, general audience, as well as the media and journalists, etc., there are in the name of the government delegation to visit, there are also jointly organized to participate in the group, there are also in an individual capacity to participate in the meeting, exhibitors, visit. Each reception program must be written clearly the specific object. At the same time also briefly explain why the reception, that is, the reason for the reception, purpose and significance.

2. Reception policy. Reception policy that the conference reception ` general principles and guiding ideology. Reception policy should be based on the objectives of the meeting and the requirements of the leading organizations of the meeting on the reception of work and participation in the specific circumstances of the object to determine.

3. Reception specifications. Including meet, banquet, visit, accompany, send off the participating objects, the organizers to appear in the identity of the personnel, as well as the organizers to arrange the standard of food and lodging and so on.

4. Reception content. Including pick-up, accommodation arrangements, welcome ceremony, banquets, visits, translation services, arts and entertainment, visits, entertainment, tickets, return to leave the farewell and so on.

5. Reception schedule. Write the schedule of reception activities.

6. Reception responsibilities. Write the reception of the responsible departments and personnel of the specific duties. Such as large-scale conference activities can be set up check-in group, sightseeing group, ticketing group and other working groups, respectively, responsible for the participants of the pick-up, check-in, check-in, sightseeing tours, return to leave the ticket contact and other work.

7. Reception expenses. Write the participants of the cost of accommodation and transportation arrangements, sometimes also includes arrangements for visits, tours, cultural performances and other expenditures, foreign conference activities also include a certain number of gift costs. Reception programs announced to the public generally do not write this part of the content.

Large-scale conference planning program (2)

A. General Assembly planning

1. Participants and units

The company's leadership, the leadership of the industry associations, the government departments, the media, suppliers and customers on behalf of the company's conference staff.

Implement the list, determine the number of people.

2. Time 〈schedule〉, location

According to the meeting schedule, the content needs to determine the time, according to the size of the venue.

3. Theme and content of the meeting

Determine the theme of the main objective, and specific content: such as, whether the distribution of information, publicity of the company's performance, business and product promotion, excellent combination, personnel recognition, etc.

Whether or not to arrange a meeting, the company's performance, business and product promotion, excellent combination, personnel recognition.

Whether or not to arrange to eat, note line, tour visits and souvenirs.

4. Formulation of the meeting schedule

Meeting procedures.

5. Budget

Venue, food, vehicles, travel, souvenirs, service personnel overtime, publicity and other expenditure items.

6. Organization

The establishment of the preparatory team, clear personnel, division of labor: leadership 〈corporate deputy〉, meeting hosts, venue services, pick-up and drop-off stations, contact the media and all relevant units, food, accommodation and tourism, vehicles and so on.

The formation of the planning program reported to the company for approval, the establishment of the preparatory body to carry out the work, send out invitations to the meeting (to return to the implementation of the number of people), the implementation of personnel, funding, contact with the government, the media, the implementation of venues, equipment, and to prepare information, souvenirs.

Second, the General Assembly schedule

1.

2. The host introduces the guests, the theme of the meeting, to express welcome, the company's leadership speech.

3. Supplier customer representatives to speak.

4. Honoree speech.

5. Speech by government leaders.

6. Group photo of attendees.

7. Arrangement of specific business activities (such as, counterparts business negotiations, exchanges).

8. Banquet.

9. If possible, to arrange for some relaxed networking activities.

Tasting equipment (sound, etc.), media, leadership and other matters need to have a backup program, such as, the original implementation of the venue has changed, the proposed speech leader did not arrive, etc., how to deal with.

- a certain size of the event, it is difficult to cover everything, the details are perfect, so grasp the key is considered a success: for example, the date does not change, the theme remains unchanged, most of the staff in place, the schedule according to the steps.

I wish you success in your planning and activities, and show your talent! Time flies like an arrow, our Youth Association has gone through countless stormy road, climbed over the peak of all kinds of difficulties, and finally ushered in the birthday of one year, from the establishment of just now a year, our volunteers stepped into the community, into the home, engaged in a variety of love services. Looking back on the Association's growth over the past year, a team of students, has been "dedication, friendship, mutual help, progress" of the spirit of volunteers, learning, publicize the young volunteers defy difficulties, solid work, selfless dedication of the spiritual qualities of the adherence to the "patriotism and law-abiding, honesty and etiquette, hard work, self-improvement, and the spirit of the young volunteers. The excellent style of "hard work, self-improvement", under the leadership of the school, under the leadership of all the volunteers *** with the efforts of a variety of activities have been carried out sound and colorful, from the establishment of the elderly home visits, from the environmental protection activities to the present, each of the Association's activities have been to let the volunteers feel benefited.

Large-scale conference planning program (3)

A few days ago, I was involved in a "China Population Health Aid Project" series of activities in the project planning. As the main planner and executive supervisor of the project, I y feel that in order to successfully organize a large-scale conference activities, it is necessary to make all staff and delegates clear the purpose and significance of the activity. Therefore, I have repeatedly refined the theme, purpose, objectives and goals of this conference, which are now shared as follows:

Theme of the event:

Main title: "China Population Health Assistance Project" series of activities

Subtitle: "Embracing the Healthy Era" Lecture Sub-title: Lecture on "Embracing the Health Era" and Launching Ceremony of the "Assistance Project"

Banner: Fulfilling People's Wishes and Realizing Humanity's Dreams

Caring for People Everywhere and Assisting Them Everywhere

Reducing the Burden of Families and Keeping the People of the World Happy and Healthy

Purpose of the Activity:

Reducing the Burden of Families and Keeping the People of the World Happy and Healthy. The purpose of the campaign is to reduce the burden of families and make the world happy and healthy.

Purpose of the activity:

To let all levels of the family planning and health system fully understand the "China Population Health Assistance Project" and its unique publicity and services, in order to eliminate the people's unfamiliarity with the "Assistance Project" and the fear of high medical costs. Fear of high medical fees. The brand image of "caring for people and providing assistance everywhere" has been established to promote the comprehensive promotion of the "Assistance Project".

Activity goals:

1, the number of participants: 200 people (taking into account the overall effect of the activities, the cost of expenditure, the number of people attending the meeting, the scene to create an atmosphere and other factors, limited to the size of the 200 people is more ideal).

2, the expected harvest: the units and individuals involved in the pleasure, satisfaction and return.

3, shaping the image: the products and services to benefit the people to remember the "assistance project", and establish a strong brand image.

4, dissemination of the brand: the formation of a set of mature brand communication program, in order to continuously optimize the replication.

In order to control the risk and enhance the effect of the meeting, I have done a precise design of the meeting process, site management and venue layout, etc., accurate to each person from now on, every day, every thing, and even accurate to the meeting of each person, every thing, every minute. Such as:

Time matter

07:00 Inventory to check the readiness of various items.

07:10 Determine the guests who can come to the meeting, and set up a database of participants, print forms.

07:20 Relevant personnel with all kinds of items from the organizing committee.

07:50 Arrive at the venue and start the setup outside the venue.

08:30 Start to set up inside the venue, debugging all kinds of equipment and network.

09:10 Venue setup is completed, the relevant personnel standby.

09:20 Delegates began to gather at the entrance to the venue, waiting to enter.

09:30 Started to enter, etiquette, check tickets, guards, hosts, delegates, experts, leaders, etc. in place.

09:50 Play video

09:55-10:00 Behind-the-scenes sound

10:00-10:05 Opening Remarks

10:05-10:07 Escorting Leader I, playing "Radetzky March"

10: 07-10:20 Leader 1's speech

10:20 Flowers

10:20-10:22 Escort Leader 1 exits playing "Exit Music"

10:22-10:25 Hosting

10:25-10:27 Escort Leader 2 enters playing "Radetzky March"

10:05-10:07 Escort Leader 1 enters playing "Radetzky March. Radetzky March

10:27-10:35 Leader 2's speech

10:35 Flowers

10:35-10:37 Escort Leader 2's exit to "Exit Music"<

10:37-11:10 Expert Speech: "Embracing the Healthy Era"

11:10-11:30 Demonstration of Products

11:30-11:40 Pilot Representatives Receive Gifts, Leaders Award Plaques / Placards

11:40-12:00 Speeches by Gift Representatives (4)

12:00-12:05 Leaders leave the room and play "after meeting music"

12:05-12:15 Lunch banquet for delegates

12:15-12:20 Leaders of the organizing committee: toast

12:20-13:30 Lunch banquet / product demonstration area and experience area to start activities

13:30-14:30 Plaques / awarding of gifts (4 people)

11:40-12:00 Speech by the recipient (4 people) p> 13:30-14:00 Farewell to guests

14:00 Cleanup