file numbering should follow the principle of uniqueness, rationality, stability, expansion and simplicity.
Uniqueness, that is, a file number can only correspond to a filed documents;
Rationality, that is, the file number structure to adapt to the overall classification system, the code is complete;
Stability, that is, the file number is determined, generally not arbitrarily modified;
Expansion, that is, the file number must be left to the appropriate capacity of the increment;
Simplicity, that is, the file number should be short and simple.
Simplicity, i.e. the file number should be short and simple.
Numbering refers to the filing of documents in accordance with the classification scheme and arrangement of the order of the preparation of the file number, which includes two tasks
1, is the preparation of the file number;
2, is in the filing of documents on the stamp and fill in the filing of the seal.
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In the archives, which houses a huge amount of documents, if they are not properly numbered, then they will definitely be a handful when looking for them, so numbering is very important.
File number structure is generally "full number - annual - custody period - piece number". In the paper documents filing and organizing, filing chapter needs to be identified piece by piece in each of the filing documents, in order to clarify the filing documents in the whole file in the "coordinates" In general, the filing chapter should be stamped in the upper end of the document by the right position, the horizontal documents should be placed first head towards the left, and then in the upper end of the right side of the cover.
If the leadership of the approval or receipt of articles and other occupants of the above position, can be filed in the first page of the other blank position, the upper end of the appropriate, remember that the filing of the chapter should not be superimposed on the page graphic. The first page of the document is no seal position or important documents to maintain the original appearance of the document can be attached to the first page of the document before another page, but also in the material of the first page of the blank position of the right side of the upper archive chapter.
Filing chapter is generally stamped with black ink, it is not appropriate to use the ink pad oil. Fill in the filing chapter project handwriting materials should be consistent with the archives to protect the requirements, such as carbon ink, durability of the signature pen, marking machine, etc., prohibit the use of ballpoint pens, pencils, pure blue ink and other non-durable writing materials to fill in.
Filing chapter items for the full file number, year, piece number, custody period, page number. Full file number is the same level of the archives to the archives into the code prepared by the unit, generally in numbers or letters and numbers combined identification. The year, with four Arabic numerals labeled A.D. chronology, such as "2018".
The period of custody is identified by permanent, 30 years, 10 years. Piece number is a single filed documents in the classification program at the lowest level within the class number, in Arabic numerals to identify each category from the "1" from the editor, different categories are generally not consecutive number. Fill in the content of each item should be consistent with the content of the corresponding file number.