1. Determine the audit scope
Audit scope refers to the scope of activities, products and services covered by the audited occupational health and safety management system. Determining the audit scope is essentially to define the responsibility scope of the audited party for continuous improvement and compliance with relevant laws, regulations and other requirements, and to ensure the implementation and normal operation of its occupational health and safety management system. Therefore, it is extremely important for certification bodies, auditors, auditees, customers and interested parties to accurately define and describe the audit scope. In the process of occupational health and safety management system certification, the scope of audit is involved from the submission and acceptance of applications, contract review, determination of audit team members and scale, formulation of audit plan, implementation of certification and expression of certification certificate.
2. Set up an audit team
The establishment of audit team is an important work in audit planning and preparation, and it is also the key to ensure the audit quality of occupational health and safety management system. Before conducting on-site audit of the applicant's occupational health and safety management system, the certification body shall appoint the audit team leader and members according to various factors of the applicant and determine the size of the audit team.
3. Make an audit plan
Audit plan refers to the determination of on-site auditors, schedule and audit route (generally, the audit team leader should inform the auditee at least 1 week in advance so that they have enough time to prepare and raise objections). The audit plan shall be confirmed by the auditor, including at the first meeting. If the auditee has special circumstances, the audit team can make appropriate adjustments.
The audit of occupational health and safety management system is generally divided into two stages, namely the first stage audit and the second stage on-site audit. Because of the different emphases of audit work in these two stages, it is necessary to make audit plans separately.
4. Prepare audit working documents
The audit of occupational health and safety management system is a process of judging and verifying the occupational health and safety management system of the employer according to the audit criteria. It emphasizes the documentation and systematization of audit, that is, the audit process should be recorded in the form of documents. Therefore, a large number of audit working documents are needed in the audit process, which should be carefully compiled before the implementation of the audit as a guide for on-site audit.
Audit documents required for on-site audit mainly include: audit plan, audit checklist, attendance sheet for the first and last meeting, audit record, non-conformance report and audit report.