Meeting Minutes Writing Steps: Determine the theme and purpose of the meeting, record the basic information of the meeting, record the agenda, record the main points of discussion, and use concise language.
1, determine the theme and purpose of the meeting: before you start recording, you need to clarify the theme and purpose of the meeting. This will help you understand the focus of the meeting and the topics to be discussed.
2, record the basic information of the meeting: including the meeting time, place, host, attendees, participants list and other information.
3, record the agenda: list all the topics and discussions in the meeting agenda, to ensure that there is no omission.
4. Record points of discussion: For each topic, record the key points of discussion, decisions and action plans. If a decision was made, record the person who implemented it and the deadline. If there is an action plan, record the person in charge and the date of completion.
5. Use simple language: Minutes should be written in clear and concise language, avoiding complex vocabulary and long sentences. Try to use simple phrases and sentences to get the point across.
Meeting notes include:
1, provide a basis for decision-making: meeting notes record the topics discussed in the meeting, decision-making and action plans and other information, can provide participants with a basis for decision-making.
2. Facilitate communication and collaboration: Meeting minutes allow participants to review the content of the meeting and ensure that they have the same understanding of the topics and decisions discussed, thus facilitating communication and collaboration.
3, improve efficiency: meeting minutes can avoid repetitive discussions and unnecessary waste of time, improve the efficiency of the meeting.
4. Evaluate the effect of the meeting: Meeting minutes can help evaluate the effect of the meeting, understand the participants' feedback and opinions on the meeting, and make improvements based on the feedback.
5, as a legal document: some meeting records may need to be used as legal documents, such as the contract signed before the agreement negotiation records.