Department: Office
Direct superior: Office Director
Duty: Responsible for the company's internal and external paperwork, to assist the director of the Office of the organization of the relevant meetings and make a good record, to assist the director of the Office of the company's hospitality, to assist the director of the Office of the work of the other tasks.
Responsibilities and tasks:
1, responsible for the company's internal and external paperwork: responsible for the reception of the group's relevant information and documents, binding, circulating, sending sign; responsible for the group's photocopying, faxing, printing and other work.
2, to assist the director of the Office of the organization of the relevant meetings and records: responsible for meeting records and finishing; responsible for the arrangement and layout of the meeting place; responsible for the service work of the meeting and the arrangement of related activities; responsible for the compilation and printing of meeting-related information.
3, to assist the director of the office to do a good job of the company's reception: to assist the director of the office is responsible for the company's reception of visitors, including the organization of foreign activities, reception, translation work; to assist the director of the office is responsible for the company's related to the establishment of public **** relationship and maintenance.
4, to assist the director of the office to do a good job in other work: to assist the director of the office to do a good job of the company's use and management of the seal, and do a good job of the registration of the seal for checking.
5, to assist the archivist to do a good job of file management.
6, to complete the office director of the other tasks assigned.
What are the job duties of the secretary Part 2
1, responsible for planning and organizing the company's important external public relations, image publicity; responsible for the management of the company's legal affairs, procurement management of materials; the management of all kinds of meetings, organization and coordination of all kinds of work in the company's normal development.
2, responsible for the company's personnel recruitment, training and personnel management; to assist the general manager to establish rules and regulations, strengthen the basic management, the decomposition of the targets issued, and guide and supervise the work of the departments; responsible for the assessment, supervision and inspection of the implementation of rules and regulations;
3, is responsible for the departmental performance appraisal of the review of data, evaluation; responsible for the approval of the expenses of the departments, reimbursement and management work;
4, responsible for drafting comprehensive documents and materials; planning all kinds of meetings, meeting records and minutes of the preparation, supervision of the implementation of the meeting decisions to ensure that the company's work smoothly;
5, responsible for the company's various types of documents, paperwork management, to ensure that the company's information is transmitted smoothly, responsible for the receipt and delivery of documents, transmission, archiving, organizing, and storing the company's various types of File information;
6, is responsible for strengthening communication and contact with other companies and enterprises and institutions, coordination of internal and external relations, to create a good external environment for the development of the company; is responsible for coordinating the relationship between the various departments of the company, for the smooth implementation of the work of the various departments to provide a strong guarantee;
7, is responsible for the company's comprehensive affairs, the kind of reception arrangements;
8, is responsible for enhancing employee Cohesion, improve the competitiveness of enterprises;
9, abide by the rules and regulations, service discipline, labor discipline, and obey the command scheduling.
What are the job duties of the secretary Part 3
First, under the leadership of the director of the office to do a good job in the office of the daily administrative affairs and secretarial work.
Second, responsible for the drafting, binding and transmission of various documents; timely processing of superior document signing, transmission, reminder; do a good job in the recovery of the document, clearance, destruction; do a good job in the collection and management of secret files and confidentiality.
Third, do a good job of various meetings and meeting records.
Fourth, the unit for the recruitment of personnel, training and education, performance appraisal, promotion, salary and benefits, various types of insurance, statistical reports and other specific matters.
V. Do a good job of unit seal management, according to the provisions of the letter of introduction.
Six, do a good job of reception of visitors.
VII, do a good job of networking microcomputer management, regular daily boot to receive documents; do a good job of information collection and reporting work.
viii, responsible for the unit's office supplies procurement and supply work.
Nine, to complete other tasks assigned by the leadership and a variety of emergency services
What are the duties of the secretary Part 41, to assist the head of the Office of the Ministry of Management to draft the administrative work of the reports, plans, summaries and other documents; according to the paperwork procedures for the paper, responsible for the writing of the official documents, check the draft, proofreading and so on, to ensure that the documents are accurate, complete and quality; to abide by the rules of confidentiality, shall not be published documents and resolutions, and shall not be published. The documents and resolutions that have not been published shall not be circulated to the public.
2, responsible for the registration of incoming documents, presentation, circulation and management of the Department of documents issued in a timely manner, check, issue, registration and filing of documents, and do a good job in the management of confidential documents.
3, is responsible for the comprehensive department organs from time to time with the staff of the conversation records, and organize and archive.
4, according to the instructions of the leadership and the decision of the relevant meeting, drafting and publishing notices, bulletins and notices.
5, timely grasp of the work of the Ministry of Management dynamics, do a good job of corporate culture construction related to the collection of information, organization and classification of the management of the account;
6, is responsible for the completion of the leadership arrangements for the investigation, supervision of the work of the leadership has been approved and can be routinely dealt with by the 'document to do a speedy processing, timely distribution.
7, is responsible for the management of the Department of information, newsletter drafting, organization and external publicity work.
8, responsible for leadership arrangements for the drafting of written materials, documents.
9, on time, quality and quantity to complete other tasks assigned by the leadership.
10, will be processed after the full and complete filing of documents, filing should be timely, so that once a month to organize, once a year to clean up, filed in separate categories and make a good directory.
What are the job duties of the secretary Part 5
1. Answer and transfer calls; receive visitors.
2. Responsible for the office of the secretarial, information, confidentiality and confidentiality work, do a good job in the office file collection, organization.
3. Responsible for the general manager's office cleanliness.
4. Do a good job of meeting minutes.
5. Responsible for the company's official documents, letters, mail, newspapers and magazines distribution.
6. Responsible for sending and receiving faxes.
7. Responsible for the custody of the office warehouse, and do a good job of registration of goods in and out of the warehouse.
8. Do a good job in the company's publicity column of the organization.
9. In accordance with the provisions of the company's seal management, custody and use of the official seal, and responsible for it.
10. Do a good job of the company's cafeteria expenses, running account registration, and do the statistics of meal costs and meal costs, storage.
11. Monthly environmental protection statement mailing and social security playing table.
12. Manage employee personnel file materials, establish and improve the management of employee personnel files, and strictly borrow file procedures.
13. Social insurance enrollment, application.
14. Statistics of monthly attendance and financial accounts to the bottom.
15. Management of all kinds of office property, rational use and improve the efficiency of the use of property, and promote thrift.
16. Accept other temporary work.
Civilian personnel refers to the provisions of the establishment hired to work in the army, to fulfill the corresponding duties of active military officers (civilian cadres) in similar positions of non-active personnel. Civilian personnel should fulfill the employment contract, according to the needs of the army to participate in combat, military exercises, military training and deal with emergencies. During this period, civilian personnel in uniform, individuals may not unilaterally terminate the contract, living treatment, medical care and casualty pensions with reference to the relevant provisions of the state and the army.
What are the job duties of the secretary Part 6
First, business communication
(a) reception
1. All aspects of the collection of categories of information for the reception of the guest wage to be prepared.
2. Familiarize yourself with the content of the reception work and the format and writing of the writing reception program, to develop the best representative of the reception program.
3. Make preparations to meet the guests and meet the station, airport and other welcome work.
4. Understand the procedure of arranging wages for guests, make good preparations for banquets, and provide warm and considerate hospitality to guests.
5. Farewell to the guests, should be booked for the guests return ticket, arrange a good return transportation.
(2) Communication and Collaboration
1. Utilize a variety of communication methods and techniques to coordinate between leaders and communicate effectively with leaders, colleagues and guests.
2. Organize and guide the team to communicate effectively and improve the efficiency of the team.
3. Resolve communication conflicts in a timely manner and remove obstacles in communication.
(C) Business Negotiation
1. Master various information collection methods and channels, fully collect business negotiation information, and participate in the development of business negotiation programs and the formation of business negotiation team.
2. Lay out the business negotiation site and create a harmonious business negotiation atmosphere.
3. Doing the auxiliary work in the morning negotiation, assisting the main negotiator to deal with the problems in the negotiation.
Second, conference management
(a) Preparation for the meeting
1. scientific and accurate formulation of the meeting topic, name, specifications, and standards
2. reasonable formulation of the meeting agenda, schedule and budgetary requirements.
3. Master the procedure of selecting the meeting place, and select and book a suitable meeting place.
4. Master the seating arrangement of the meeting place and the way of setting up the meeting place, and set up the meeting place carefully.
5. Timely notification of participants, preparation of meeting documents and production of meeting documents.
6. Arrange teleconferences and video conferences to reduce meeting expenses.
(ii) Meeting communication and coordination
1. master a variety of meeting sign-in method, do a good job of meeting sign-in and meeting services
2. the use of efficient meeting decision-making methods and methods to reach the meeting resolution, contributing to the formation of the meeting resolution as soon as possible.
3. Do a good job of meeting security, confidentiality.
4. Organize news coverage of the meeting, so that the meeting to achieve the desired communication effect.
5. Timely handling of the meeting of unexpected events to ensure the smooth progress of the meeting
(C) the meeting aftermath
1. Do a good job in the return arrangements for participants
2. Check the clean-up venue and organize the meeting documents.
3. Communicate the resolutions of the meeting, write a summary of the meeting and settlement of funds.
4. Evaluate the effect of the meeting
3. Business activities management
(a) Business activities
1. Arrangement of meetings and talks
2. Organization and coordination of large-scale business activities, as well as arranging for the participants to participate in cultural and recreational activities
2. Mastery of procedures for the organization of information conferences, and successful organization of information conferences. To master the procedures of organizing information conferences and to hold successful information conferences.
4. Arranging ribbon-cutting, signing and celebration ceremonies.
(B) business travel
1. to assist the leadership to formulate a comprehensive travel plan for the preparation of travel items
2. to do a good job of ticket booking, travel and accommodation arrangements and business travel abroad for formalities and other matters.
3. Prepare travel plans for large group business trips.
Four, office management
(a) Office environment management
1. Reasonable setup of the office layout
2. Layout and beautification of the office environment and reasonable placement of office equipment.
3. Maintaining a clean working environment in the area of responsibility
4. Responding to emergencies in the office and managing office safety
(2) Office Resource Management
1. Procuring, deploying and utilizing all types of office resources
2. Procurement management and bidding
(C) office efficiency management
1. Develop a scientific office work plan, and rationalize office tasks.
2. Scientific preparation of work logs for leaders and themselves to improve work efficiency and thus promote the successful completion of the objectives.
V. Information and file management
(a) Information management
1. Using a variety of channels and methods of information collection, timely and adequate cell phone leaders need a variety of information.
2. To master a variety of information organization and processing methods, the original information collected for processing.
3. Using a variety of ways to organize and process the information provided to the leadership and other people to use, and do a good job of information transfer and use of work.
4. Familiarize with the information storage procedures, and do a good job of preserving the information used
5. Familiar with the implementation of the five steps of feedback, feedback and re-feedback chain, to achieve a virtuous cycle of feedback.
6. Master the ways and means of information development, comprehensive mining of information, comprehensive analysis and generalization and refinement.
(B) archive management
1. Master the ways and means of archive collection, receiving and soliciting documents and materials that should be filed
2. Familiarize with the archive sorting procedures, the need to further organize the archive surprise classification, combination and cataloging, so as to make it systematic.
3. Understand the factors affecting the value of the archives, master the various archives to maintain the value of the appraisal method, the archives to carry out scientific appraisal.
4. master the custody of various archives, to maintain the integrity and security of the archives
5. master the preparation of commonly used archival search tools, the preparation of a variety of types of archival search tools
6. the use of a variety of archives and ways to provide a variety of services to the users of the archives.
Six, the daily office affairs
(a) paperwork
1. familiar with the handling of the procedures for the handling of the instruments, and do a good job sending and receiving paperwork
2. scientific paperwork to do a good job in the clearance and delivery of the work
3. to master the paperwork file the steps to improve the quality of paperwork, and thus improve the quality of the archives. Quality, and thus improve the quality of the archives
4. Master the filing of documents to know and documents filing steps to do a good job of filing documents
5. Master the scope of the destruction of documents, mastering the destruction of documents and methods of procedures and methods of destruction of documents, no longer have no value for preservation of the documents to be incinerated.
6. master the management of a variety of specialized instruments steps and methods, effective management of a variety of specialized instruments
(ii) other services
1. apply the use of seals and reporting methods to strengthen the management of seals.
2. Master the steps and methods of receiving telephone calls, and properly handle telephone affairs.
3. master the management of petty cash and reimbursement procedures
4 Understand the contents of duty work and strengthen the standardized management of duty work.
VII. Writing Commonly Used Documents
(1) Administrative Writing
Master the format and writing requirements of administrative documents such as announcements, notices, circulars, requests, approvals, orders, directives, plans, resolutions, summaries, records, briefings, and rules and regulations.
(B) public relations and etiquette writing
Master all kinds of speeches, speeches, invitations, letters of appointment, thank you letters, congratulatory letters and information dissemination of public relations and etiquette instruments such as writing format and writing requirements.
(C) foreign economic writing
Mastering the economy in this report, market research reports, business cooperation letter of intent, product specifications, advertising, feasibility studies, economic contracts and bidding letter writing format and writing requirements
Eight, business etiquette
(A) personal etiquette
Mastering grooming, conversation etiquette, dress etiquette and other personal etiquette requirements
(B) daily communication etiquette
Mastering address etiquette, salutation etiquette, introduction etiquette, telephone etiquette, office etiquette and etiquette in unusual circumstances and other daily communication etiquette requirements.
(C) foreign business etiquette
Master visit etiquette, banquet etiquette, gift etiquette, public **** place etiquette, Chinese custom etiquette and foreign custom etiquette and other foreign business etiquette requirements.
What are the job duties of the secretary Part 7
1, responsible for the head office meeting and other important meetings of the preparation, recording and information organization work.
2, take the initiative to collect the operation of the head office, and do a good job of publicity and reporting in a timely manner.
3, responsible for arranging the weekly main work schedule, arranging holiday cadres on duty.
4, to assist the director to do a good job in the reception of guests and letters and visits. Seriously listen to teachers and students complaints phone, and make good records and feedback work.
5, responsible for the head office documents, information computer printing and proofreading work.
6, in a timely manner to do a good job of all kinds of documents received and sent, transmission, submission, file, archiving work.
7, the strict implementation of the confidentiality system, regular collection, sorting out relevant archival materials, timely filing.
8, on time to send and receive the center (department) of the time and attendance assessment form and departmental work monthly statements, and timely delivery to the competent leader for review.
9, in collaboration with the staff's attendance assessment work, is responsible for reviewing the staff's leave, cancel the procedures, sign the certificate of compensatory leave.
10, to help do a good job of recruiting staff registration. Responsible for the issuance of induction documents.
11, to complete other work assigned by the leadership.
What are the job duties of the secretary Part 8
First, do a good job of all kinds of administrative documents, letters, reports and other materials sent and received, forwarding work, so that the procedures are complete, timely and accurate. Need to clear out the archives, the information should be well registered and file work.
Second, is responsible for doing a good job inside and outside the company's reception of visitors, serious and enthusiastic, kind attitude, to do proactive, no shirking, no procrastination.
Third, is responsible for the custody and correct use of the company seal, issue a letter of introduction or issue a certificate, make a good registration, so that there is evidence of no error.
Fourth, timely and accurate to the leadership and relevant personnel to convey the higher authorities and relevant departments of the notice of the matter and the weekly meeting arrangements.
V. Responsible for the company's various types of administrative meeting notification, records and office meeting minutes, resolutions and decisions of the drafting. At the same time, to assist the company leadership to draft the relevant administrative documents.
Sixth, to accurately and accurately complete the matters assigned by the company's leadership, and will be completed in a timely manner to report.
What are the job duties of the secretary Part 9
1, to assist the general manager to deal with day-to-day work, coordinate the work of the department, supervise the departments and management offices to implement the work of the decision-making and instructions in a conscientious and timely manner;
2, to learn and study the guidelines of the party and the country, policies, implementation of the leadership of the instructions for the general manager of the work of the general manager of the work of the decision-making to provide a reliable basis.
3, do a good job of personnel management, custody of staff files;
4, responsible for the company's work plans, summaries, rules and regulations, and other types of documents, drafting, review, printing, copying, distribution and registration, and to do a good job of the management of the seal;
5, is responsible for the company's meeting preparations and arrangements for the minutes of the meeting, organize the minutes of the meeting, the meeting decision of the implementation of the follow-up and inspection. The implementation of the situation to remind and check;
6, the company's attendance statistics and labor wage management;
7, responsible for the company's staff training, with the departments **** with the quality of the staff's ideology and business level training;
8, the management of the paper archives and related information;
9, responsible for the company's Logistical management;
10, conscientiously complete the other work assigned by the leadership.
What are the job duties of the secretary of the article 10
1. Responsible for the plant administrative office documents, records, storage, receipt and distribution of work.
2. Responsible for the factory all kinds of documents, reports, forms, notices, etc. entry printing work.
3. Responsible for the custody, use, signing and receipt of the seal of each department of the plant.
4. Completion of the factory leadership, the department head of other work temporarily assigned.
What are the duties of the secretary of the post 11
1. To assist the general manager is fully responsible for secretarial affairs.
2. Responsible for the drafting and revision of the company's secretarial system.
3. Responsible for organizing and coordinating the company's important written materials (leadership speeches, work summaries, important systems, minutes of meetings, such as drafting, review, etc.; responsible for the official document verification.
4. Guidance, participation in office automation construction.
5. Responsible for the management of the company's confidential documents.
What are the job duties of the secretary Part 12
First, to assist the leadership of the station to organize and coordinate the day-to-day work; do a good job of supervising the leadership of the approved matters.
Second, responsible for the writing, printing and reporting of the manuscripts, the preparation of the unit uploaded all kinds of documents, to assist the leaders in charge of the unit to do a good job at all stages of the work of the plan, summarize, as a good leader of the staff.
Third, responsible for document manipulation, numbering, registration, distribution, reminders, strict implementation of the confidentiality system, to do a good job in the receipt and distribution of confidential documents, through, custody, clearance, write-off and archiving work. Management of paper files, fulfillment of the archives and access procedures.
Fourth, the management of administrative seal is responsible for the Office of the management of the use of letters of introduction.
V. Responsible for the collection, organization and use of information to do a good job of all kinds of briefings, information and related materials to the work of the report.
Sixth, in a timely manner to the leadership to convey the superior telephone notification, instructions and the work assigned; to the lower level to convey the competent or in charge of the leadership of the work of the instructions, comments and requests.
VII, responsible for the reception of superiors and outsiders, to improve the registration of letters and visits from the public, reception, referral, reminder of the work.
VIII, responsible for the unit's newspapers, magazines, ordering and distribution.
Nine, responsible for the preparation of the meeting, the meeting service, after the meeting to organize the work.
x. To assist the leadership of the unit to grasp the work of the group and retiree services; do a good job in personnel, labor wages and party statistics.
xi, do a good job of other work assigned by the leadership.
Part
What are the duties of the secretary Part 13Secretary of the work of a variety of tasks, can be categorized roughly as follows:
First, the management of documents
Management of documents to achieve the documents are not lost, not chaotic, not backlogged, not damaged, which is the secretary's The basic work. Good management of documents should not only have a detailed scientific registration and classification, but also detailed reading of documents, it is best to be familiar with the chest, at least to be able to query in a timely manner. Finally, we should be good at sand, the important documents picked out for the leadership reference.
Second, the arrangement of activities
Arrangements for the activities of several levels: first of all, the daily activities, followed by special activities, such as meetings, interviews, meetings; once again, the arrangement of business trips. All kinds of arrangements to have tension and relaxation, articulation reasonable, scientific and clever, the key to adapt to the characteristics of the leadership, the purpose is both to improve the efficiency of the leadership, but also to enable the leadership to have as much opportunity to grasp a variety of situations, so that the leadership of the combination of work and leisure and not tired of running for their lives.
Three, external contact
Leaders can not and do not need to do everything himself. A lot of things depend on the secretary to contact. Such as between the leader and the leader, the leader and other secretarial staff, the leader and the authorities, the leader and the system, outside the unit, there should be a wide range of contacts, the need to make friends, can not be a loner. They go to run is a way, but more need to secretary as a bridge.
Fourth, understand the situation
Secretary should be the leader of the situation collector. Understanding of the situation of the channel to see the document, listen to the meeting, listen to the report, make friends or collect a variety of information, the other is to engage in investigation. Secretary to become a leader of an important, reliable, accurate and timely source of information.
Fifth, the drafting of manuscripts
In general, the speech of the leader should write or organize their own specialists to draft, but the Secretary is not nothing to do. Such as prior participation in the study and discussion of the brewing outline, which is a very important thing. After the formation of ideas, some of the more formal speech, to form the text; there is, that is, after the leadership to speak after finishing into the text, or to others to organize things for processing approval, to form a more accurate material.
Sixth, staff counseling
Secretary knows a lot of things, in addition to some top secret pro-opening pieces, the leadership know that most secretaries know. So that the Secretary is in a position to play the role of staff counseling, but to grasp the balance, do not impose their views on the leadership.
Seven, the gatekeeper plugging
In the work, the leadership tends to grasp some of the major aspects of the small aspects of the secretary to the gatekeeper plugging. For example, sometimes the situation is more urgent, the leadership criticized people too much, the Secretary will play a buffer, comfort role; leadership speech is not complete or inaccurate, the Secretary will make up for it, make up, make up the quasi, in short, is to do things as perfect as possible.
Eight, dealing with affairs
Secretary has a lot of transactional things to do, such as reception of guests, open and read letters, as well as to receive things, see a doctor and so on. In a way, the secretary has to play the role of a housekeeper.
What are the job duties of the secretary Part 14
1, responsible for the notification of all types of meetings of enterprises, conference services, responsible for all types of meeting minutes in addition to the general manager's office meeting.
2, responsible for all kinds of enterprise documents printing and distribution.
3, responsible for the organization and custody of corporate letters.
4, is responsible for legal representative certificate, power of attorney, letter of introduction management.
5, responsible for enterprise weekly work briefings, monthly work plan collection, printing, distribution and supervision.
6, responsible for employee business card statistics, distribution work.
7, responsible for the general manager's office of the cultural construction work.
8, to complete the work temporarily assigned by the leadership.
What are the job duties of the secretary Part 15
Undertake the daily administrative affairs of the entire Division, the overall coordination function, its main responsibilities are:
1, research, participate in the proposed Division work plan and summary.
2, seriously organize the implementation of the Office of the Office of the formation of decisions, resolutions; organization and coordination of comprehensive work and the relationship between the work of the various sections; to assist the Office of the leadership to do a good job in the day-to-day administrative work;
3, to participate in the development of the rules and regulations of logistics management and supervise and check the implementation of the various rules and regulations;
4, to undertake the Office of the Secretary, archives, and the use of seals, Custody.
5, responsible for the custody of documents, information and circulation, the daily work of the inspection and supervision of the processing.
6, is responsible for doing a good job of publicity, timely reflection of the work of the Department of dynamics;
7, do a good job of the Department of the end of the year evaluation of employees, a variety of merit assessment and awards, title declaration review and other work.
8, coordination of internal and external relations, grasp the work of the sections of the information, timely coordination and resolution of related issues.
9, is responsible for the Division of retirement, transfer and other personnel for the separation of the handover procedures for the supervision of work.
10, to complete other work assigned by the leadership of the Division.