Warehouse management workflow
Finished goods into the warehouse management process 1, the warehouse has been audited according to the "Purchase Order" content to prepare for the receipt of finished goods. 2, after the arrival of the manufacturer delivery, the manufacturer to provide "delivery list" to the receiving warehouseman, "delivery list" should clearly show the name of the delivery unit, delivery unit seal or signature of the person in charge, the name of the goods, specifications, quantity, purchase order number. The receiving warehouseman will check the Delivery List against the corresponding Purchase Order. If they do not match, they will refuse to accept the goods. In line with the warehouseman to "Delivery List" and "Purchase Order" acceptance of goods, the amount of goods received is greater than the amount ordered, the warehouse supervisor through the marketing department to agree to obtain the marketing department has the right to obtain a written notice before the amount of goods received. 3、After receiving the goods correctly, the warehouseman will sign on the "Delivery List" and stamp the special seal for receiving goods, one copy will be kept by himself and the other copy will be handed over to the other party. 4, warehouseman in the computer to open the "Purchase Order", and by the warehouse supervisor to review the effective. The Purchase Order will be printed in triplicate, signed by the warehouse supervisor and the warehouseman stamped with the receipt of the special seal, the first stub to retain their own, the second financial coupling with the delivery unit's "delivery list" to the financial, the third party to the other side of the joint at the same time to the financial. 5、Returned goods back to the warehouse, the corresponding "Purchase Return Sheet" as the basis for receipt of goods, the warehouse manager to verify that the bill of lading is correct after the computer issued "Purchase Return Sheet", indicating the original "Purchase Return Sheet" No., and by the warehouse supervisor to review and approve the effectiveness of the. Finished products out of the warehouse management process 1, the warehouse supervisor according to the marketing department passed the "sales order" stock and make a record, will be matched with a list of goods to the quality inspection department inspection. The quality control department will be qualified finished products boxed and filled in the computer "packing list", audit the packing list. A packing list is placed in each packing box. Packed finished products are categorized into the appropriate warehouse storage area. 2, the quality control department will be "packing list" summary exported as unaudited "bill of sale", waiting for the director of the marketing department to review the shipment. 3, warehousemen according to the customer has been stamped "bill of sale" and the computer corresponding to the "warehouse receipts" (for wholesalers) or "transfer orders" (for franchisees) delivery. Print the "warehouse receipts" or "transfer orders" in duplicate, signed by the warehouseman, the warehouse supervisor and the customer, a copy of the customer, a warehouse to keep. 4, the marketing department business process 1, the marketing department will be faxed by the customer "sales orders" into the computer, and by the director of the marketing department to review. Query the current warehouse inventory. If you need to order from the manufacturer, the "Sales Order" exported to "Purchase Order" and review. If the warehouse has goods do not need to order from the manufacturer, the "sales order" will be passed to the warehouse, the warehouse to pick up the goods and box. 2, received from the warehouse did not review the "sales order" (by the "packing list" summary), the director of the marketing department to confirm the status of the customer's balance. If the customer has a sufficient balance of goods, the audit of this "bill of sale" (audited "bill of sale" will automatically generate "warehouse receipt" (for wholesale customers) or "transfer order" (for franchisees) to the warehouse, the warehouse with this "warehouse receipt" or "transfer order" shipment.). If the balance of the customer's payment is insufficient, the warehouse will send the goods to the customer. If the balance of the customer's payment is insufficient, wait for the customer's payment to the account before reviewing the "Bill of Sale". 3, has been audited "bill of sale" printed in triplicate, and signed and stamped. The first copy of the stub to keep, the second copy of the financial union to the financial, the third copy of the other party to the customer. 4, the Marketing Department to analyze the franchisee and its stores inventory status, and to the franchisee to propose replenishment, redeployment and other recommendations. 5, analyze the inventory and sales of branches and self-owned stores, if the need for replenishment, then open the "transfer of warehouses", the head office warehouse goods transferred to the branches and stores. If there is a need to transfer goods between branches or specialty stores, issue a "transfer order". Director of Marketing Department to review the "transfer order". After reviewing the "transfer order" automatically generates a "warehouse receipt" and a "warehouse receipt" and pass it to the relevant warehouse. Received by the relevant warehouse, delivery. 6, the Marketing Department to review the branch and the store passed back the sales order, offset the corresponding inventory and increase receivables. 7, the marketing department audits the franchisee to return the sales of "warehouse receipts", offsetting the franchisee's inventory. 8, the Marketing Department to review the branch and the franchisee back to the "transfer order", adjust the branch and the franchisee's warehouse inventory. 9, the Marketing Department to review the branch and the franchisee back to the "inventory list", adjust the branch and the franchisee's warehouse inventory. 10、Marketing Department will pass the goods information to the branches and franchisees. Warehouse inventory process 1, inventory preparation Warehouse Supervisor will not have self-coded inventory notification support center to supplement the code, and notify the relevant departments to fill out the relevant documents to deal with off-the-books materials. Marketing Department, Footwear Department and Garment Department notify manufacturers and customers to stop sending and receiving goods during the inventory day. The Finance Department will record the documents that have been audited and validated before the inventory day. Warehouse supervisor to organize the warehouse staff to partition the goods, inventory to finished products, accessories, finished products to be inspected area, the second area, countertops, accessories, sample shoe area into six major areas of the inventory into the actual situation. 2, inventory conducted by the warehouse supervisor to organize the initial inventory of warehouse personnel, the inventory of the six regions are assigned to one person as a team leader, two people with. Inventory sheet to record the results of the initial inventory. Warehouse supervisor together with four other employees to form a review team, the results of the initial inventory review, there are differences in the warehouse self-check the reasons. Warehouse supervisor will enter the initial inventory data into the computer, the "inventory sheet" printed and provided to the Ministry of Finance, the Ministry of Finance to organize the company's personnel to form a sampling team to 2 people in a group of major regions to carry out sampling work. Drawing from the physical inventory personnel to take 20% of the review of the initial inventory information, from the initial inventory information to take 30% of the physical inventory. The amount of sampling required to account for 50% of the total inventory. The discrepancies found by the warehouse supervisor to re-inventory corrections to the initial inventory information. Error rate is higher than 1%, the warehouse supervisor of the region goods to re-complete inventory. Passed by the review of the "inventory list" by the Ministry of Finance audit, and print two copies, signed by the warehouse supervisor, the treasurer, each holding a copy. 3, inventory of late work Warehouse Supervisor will have been audited "inventory list" exported to the warehouse, out of the list, the computer automatically generates a "list of inventory" and "list of inventory loss. Warehouse Supervisor to find the reasons for the inventory gains and losses, and will be "inventory summary table" and find the cause of the discrepancy in the report to the treasurer to review the general manager for approval. Finance Department according to the results of the approval of the audit "inventory surplus single" and "inventory loss single" to adjust the inventory account. 4, other provisions of the inventory inventory work is required once a month, the time for the last 2 days of the month. The first day at 8:00 p.m. to the next day at noon to complete the initial disk and review the work, the afternoon of the sampling work. Participants in the inventory work must be conscientious and responsible, goods pound code, the unit must be standardized; name, number, specifications must be clear; the number of physical quantities must be true and accurate; absolutely do not allow re-disc and leakage of the disk. Due to human error caused by inventory data is not true, the responsible person is responsible for negligence. For the inventory results found to belong to the physical responsible person does not send and receive according to the requirements of the goods and storage of property losses, the physical responsible person to bear the responsibility for economic compensation.
Goods into the warehouse out of the warehouse rules
1, goods into the warehouse before the preparation
Business Department to inform the warehouse, the warehouse to understand and grasp the manufacturers of the time of arrival and other relevant information, to arrange for the receipt of personnel, arrangements for the placement of goods
2, goods into the warehouse arrangements
Warehousekeeper with the delivery list to check the number of points of goods into the warehouse. According to the company's regulations: six categories of goods inspection into the warehouse standards. Where the packaging is damaged goods, must open the package acceptance, fragile products focus on inspection, other commodities can be collected samples for inspection, and warehouseman instructions and assist the porters in accordance with the position of the anti-goods have been placed one by one.
3, the goods out of the warehouse arrangements
Warehouse managers to contact the distribution department, to receive information about the goods out of the warehouse, arrange for the personnel out of the warehouse, make preparations for the goods out of the warehouse.
4, merchandise out of the warehouse
Warehouse manager according to the warehouse receipt and other relevant documents, one by one, check the physical count of merchandise out of the warehouse, and to assist in the instructions to the porters in accordance with the car service trucks and lists, separated from all over the placement of merchandise, not allowed to place the merchandise
5, warehouse bookkeeping
Merchandise into the other warehouse warehouse warehouse manager must be booked immediately after the. (Including the number of physical verification)
6, there are in and out of the warehouse documents, must have the signature of the responsible person, no responsible person's documents are invalid