One, familiar with the tender
Just contacted the tender writing work of the small partners, may only be able to do a rough understanding of the needs, after which the template structure in accordance with the existing writing, did not take into account the differences in the nature of different tenders, in the process of checking the tender, found that many hard requirements and should not be marked, with the bidding date is approaching, resulting in a more difficult situation.
In fact, in the writing of the tender, the first clear bidding work, in a clear project specific needs at the same time, marking out the process of writing the tender need to focus on reflecting or responding to the content of the unclear place in time to confirm that there is no doubt in determining the beginning of writing. It may seem to deal with the above work spends a lot of time, but this step is essential, because it can ensure that the back of the work is carried out smoothly, to a certain extent, it is an effective way to save time.
Two, the framework first
Often we get the tender documents, are the outline and content synchronization, to do the directory and content synchronization is completed, but this practice will be a serious delay in the delivery of the tender, and even affect the quality of the tender delivery. Because in the process of writing the table of contents and fill in the content, will spend a lot of time writing technical difficulties, in the case of limited time will result in other parts of the hasty writing, low quality.
The correct approach should be to read through the tender from beginning to end, after clear requirements, purposeful framework construction, directly put the hard requirements in the framework, the construction process to sort out the needs and logic, and then handed over to the relevant person in charge of the framework for review and approval, and then fill in the content to save time repeatedly.
Third, pay attention to the order
First contact with the bid writing, for the bidding process, preparation of information, writing order, document format are ignorant, usually while fumbling while preparing, after repeated information to play back, modify, and slowly understand the process, and curing.
Generally appropriate bid writing process should be: tender documents, technical deviation table, scoring index table. First of all, write the tender documents, and then according to the requirements of the tender documents, decide whether you need to write the technical deviation table, usually the technical deviation table is definitely needed, some embedded within the tender, or in the form of a separate form to provide. Scoring index table can be issued at the beginning, but the page number corresponds to the tender must be completed in all completed and audited and passed to fill in, otherwise there will be frequent revisions of the page number of the phenomenon.
Four, a reasonable division of labor
The task of writing the bid is basically a time-critical task, the need for a quick response, a short period of time to produce a bid of several hundred pages, if the bid content for the standard project model, based on the template can be quickly modified; if a special project or unfamiliar model, you need to take the time to conduct research, there will usually be no progress.
In the face of such a situation, the first thing to do is to analyze the bidding documents, which will be difficult to list, look for relevant information, such as a period of time after the progress is still no progress, we must seek help from the company or partners. For example, apply for technical personnel resources to assist, partners to provide reference materials. At the same time, a reasonable division of labor, a clear need to do a few items, and then according to the department staff or the expertise of the relevant coordinator of the task decomposition, and ultimately integration, not only to effectively improve the overall efficiency, but also to improve the quality of the tender.